PPM and Data Analyst

NORFOLK AND SUFFOLK NHS FOUNDATION TRUST; Norwich; On-site; GBP 30,000 - 42,000; Full time

Job summary

Norfolk and Suffolk NHS Foundation Trust is seeking a PPM and Data Analyst to support the Estates & Facilities team. The role focuses on maintaining accurate data within the CAFM system and other platforms, ensuring PPM schedules are recorded, monitored and reported to enhance compliance, safety, and operational efficiency across the Trust’s estate.

You will collaborate with Hard FM teams, contractors, and service managers to maintain data integrity, support reporting, and contribute to system

Qualifications

• Maintaining CAFM records including asset data and PPM schedules.
• Supporting reporting for compliance, performance and audit purposes.
• Maintaining records for safety, information governance and infection prevention policies.

Responsibilities

• Maintain CAFM records including asset data and PPM schedules and reactive maintenance logs.
• Support reporting for compliance, performance and audit purposes.
• Work with internal teams and contractors to ensure timely completion of PPM tasks and data accuracy.
• Assist with onboarding new assets, stock management and tool bank records.
• Support system upgrades and continuous improvement of processes.

Skills

Data analysis

Attention to detail

Time management

Communication

CAFM system knowledge

Job description

Estates and Facilities provide a high-quality service to the Trusts' portfolio of properties and equipment to ensure a safe and pleasant environment for staff and patient care.

The newly created role of PPM and Data Analyst will support the Estates & Facilities team in maintaining accurate and timely data within the Trust's CAFM system and other relevant platforms. The role ensures that planned preventative maintenance schedules are correctly recorded, monitored, and reported, contributing to compliance, safety, and operational efficiency across the Trust's estate.

The post holder will work closely with Hard FM teams, contractors, and service managers to ensure data integrity, support reporting requirements, and assist in the continuous improvement of system processes.

Main duties of the job

We are seeking an organised and proactive individual to support the effective management of our CAFM system and facilities operations. This role requires excellent time management and the ability to balance a varied workload in a fast-paced environment.

You will be responsible for maintaining accurate CAFM records, including asset data, PPM schedules and reactive maintenance logs, and supporting reporting for compliance, performance and audit purposes. Working closely with internal teams and external contractors, you will help ensure PPM tasks are completed on time, data is validated and system accuracy is maintained.

The role also involves monitoring and escalating overdue tasks, onboarding new assets and services, providing first-line system support, and contributing to service improvements and system upgrades. In addition, you will assist with ordering and managing stock, tools and equipment, raising orders in line with Trust SFIs, and maintaining records for the centrally held tool bank.

A strong attention to detail, good communication skills and a commitment to compliance with Health & Safety, Information Governance and Infection Prevention policies are essential.

Here at NSFT we pride ourselves on being a welcoming, talented, friendly and supportive team who like nothing better than sharing experiences and learning from each other. In addition to ongoing training and development opportunities, we are committed to providing an environment in which you can thrive.

Why work for us? We have challenges as a Trust, but we have ambitious aspirations, are pushing ahead with exciting transformation work and we need dedicated individuals to support us on our journey. We have strong, established professional networks coupled with an exceptional leadership team who will ensure you are truly cared for and cared about.

Why Norfolk and Suffolk? The people here are warm and welcoming, you'll never be far from the beautiful coastline or Broads National Park. We're an hour and a half away from London and have an international airport in Norwich too. Our villages, towns and cities are packed full of history, independent cafes, shops and theatres. We have excellent shopping, eating out, top ranking schooling and affordable house prices too.