CAFM Manager

Oxford Health NHS Foundation Trust; Oxford; On-site; GBP 65,000 - 90,000; Full time

Benefits offered by this job

Career progression

Learning & development

NHS pension

Cycle to work

Staff accommodation

Job summary

Oxford Health NHS Foundation Trust seeks an experienced CAFM and Information Manager to provide strategic leadership for CAFM systems, Estates information governance, and compliance reporting. You will shape digital estates management, optimise systems, and deliver data assurance across Estates and Facilities.

The role requires strong leadership, governance experience, and advanced MS 365 data reporting skills, with on-site work at Littlemore Mental Health Centre.

Qualifications

• Degree or equivalent in Information Management, IT, Facilities Management, or related field.
• Experience managing CAFM systems (Concept, Planon, Maximo) with governance knowledge.

Responsibilities

• Lead and manage the Trust's CAFM system and related data governance.
• Develop and maintain compliance dashboards and performance reporting.
• Oversee system upgrades, testing, data migrations and asset data quality.
• Monitor compliance with GDPR, FOI, DSPT and information security.
• Drive continuous improvement and digital transformation across Estates and Facilities.

Skills

CAFM systems

Data governance

Stakeholder management

Leadership

Analytics

MS 365

Education

Degree in Information Management

Facilities Management

Tools

Concept

Planon

Maximo

SharePoint

Microsoft Teams

Job description

Do you have a passion for transforming data into meaningful insights and driving excellence in healthcare estates management?

Oxford Health has an exciting opportunity for an experienced CAFM and Information Manager to provide strategic leadership for our CAFM system, Estates information governance and compliance reporting.

As the Trust lead for CAFM and Estates information, you will play a critical role in ensuring that our systems, data and reporting arrangements support safe, efficient and compliant Estates and Facilities services. Working closely with senior leaders and operational teams, you will lead on system optimisation, information governance, performance dashboards and data assurance, helping to shape the future of digital estates management across the Trust.

About You

We are looking for an enthusiastic and experienced professional with strong technical, analytical and leadership skills:

• A degree in Information Management, Information Technology, Facilities Management, or a related field.
• Experience managing and developing CAFM systems (e.g. Concept, Planon, Maximo).Knowledge of information governance, GDPR and Data Protection legislation.
• Excellent communication, stakeholder management, analytical and problem-solving skills.
• Inclusive leadership style with a proactive, continuous improvement mindset.
• Experience in system implementation, optimisation, data management and reporting.
• Advanced Microsoft 365 skills, including data analysis and reporting.
• Experience managing complex databases and information systems.
• Ability to work independently and prioritise competing demands.

CAFM Leadership

• Lead and manage the Trust's CAFM system.
• Oversee system mobilisation, upgrades, testing and data migration activities.
• Monitor asset data, maintenance records and compliance schedules.
• Develop and maintain compliance and performance dashboards.
• Manage CAFM supplier relationships and contract performance.
• Provide expert advice, guidance and training to users across the Directorate

Information Governance

• Lead compliance with: GDPR Data Protection Act 2018 Freedom of Information Act 2000
• Information Security requirements
• Support completion and ongoing compliance with the Data Security and Protection Toolkit (DSPT).
• Manage Estates information assets and records.
• Maintain effective document management structures within SharePoint and Microsoft Teams.
• Provide specialist advice on information governance and data managemen

Performance and Compliance

• Develop and monitor KPIs and performance indicators.
• Produce monthly compliance, performance and dashboard reports.
• Monitor PPM performance and statutory compliance activities.
• Support risk management processes and assurance reporting.
• Highlight areas of non-compliance and support improvement plans

Continuous Improvement

• Drive innovation and digital transformation within Estates and Facilities.
• Support new technologies and system integration projects.
• Promote best practice in information governance, CAFM management and asset data quality.
• Contribute to the Trust's sustainability objectives and Green Plan.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

For further details / informal visits contact: Name: Adea Celestino Job title: Compliance Manager Email address: [e-mail] Telephone number: 07795824966

This role is not hybrid and you will be expected to work on site at Littlemore Mental Health Centre.

Interviews for this role will held on Thursday 13th August and will be face to face at Littlemore Mental Health Centre

This is an excellent opportunity for a motivated professional to influence estates compliance, information governance and digital transformation across the Trust. We welcome applications from suitably qualified and experienced candidates