PPC, Canteen & Wages Admin Assistant

Scottish Prison Service; Castle Huntly; On-site; GBP 40,000 - 60,000; Full time

Job summary

A correctional institution in Scotland is seeking a post holder responsible for managing the payment of prisoner wages and overseeing cash processes. Key tasks include sourcing supplies, reconciling prisoner cash, and assisting the Finance Manager as needed. Candidates should have at least two National 5 qualifications and strong organizational and communication skills. Experience with stock control systems is beneficial.

Qualifications

• A minimum of 2 National 5s, or equivalent, in English and Maths/Arithmetic.
• Experience following policies and procedures.
• Strong communication skills across various media.

Responsibilities

• Conduct sourcing, purchasing, and receipt of stock for the purchasing facility.
• Draw together a weekly Wage spreadsheet for prisoner payments.
• Ensure daily PPC deposits reconcile with physical cash.

Skills

Understanding and following policy

Prioritizing workload

Written and oral communication

Education

2 National 5s including English and Maths

Tools

EPOS system

Job description

Overview

The post holder is responsible for the compilation and relief cover for the physical payment of Prisoner Wages, daily reconciliation of Prisoner Personal Cash (PPC) and the administration of the Prisoner purchasing facility. There are also diverse other tasks required of the post holder ranging from General Officer duties, to work on Prisoner Personal Identification Numbers (PIN) Phone systems, minute taking at various Business meetings and an expectation to cover other Finance & Admin roles during times of staff absence.

Responsibilities

• Conduct the effective sourcing, purchasing and receipt of all stock into the Prisoner purchasing facility. This includes stock items and all aspects of sundry purchase from various Suppliers/Partners.


• Post holder is required to draw together a weekly Wage spreadsheet to enable to physical payment of cash out to prisoner population, incorporating data from Wages, Prisoner Personal Cash (PPC) and Personal Identification Numbers (PIN) phone requests made the previous week.


• Provide Payment of Prisoner Wages to the establishment population.


• Responsible for uploading daily Prisoner Personal Cash (PPC) deposits, ensuring these reconcile with physical cash received, and for ensuring compliance with relevant Prisoner Personal Cash (PPC) guidelines.


• Administration of establishment mail processes ensuring timeous organisation and distribution of general, privileged and confidential mail both internal and external.


• Provide ad hoc assistance to the Finance Manager when required, commensurate with your role and level within the organisation.

Person Specification

Qualification Requirements

• A minimum of 2 National 5s, or equivalent, including English and Maths/Arithmetic, (at grade 3/C or above) or relevant experience gained in a similar role and/or environment.


• (Essential)

Knowledge, Skills and Experience Requirements

• Experience of understanding and following policy and procedures. (Essential)


• Ability to effectively prioritise workload to meet departmental and organisational deadlines. (Essential)


• Experience of stock control and using the EPOS system. (Desirable)


• Well-developed written and oral communication skills across a wide range of media including minute taking, e-mail, telephone and report writing. (Essential)