Portfolio Document Controller

National Grid; Warwick; Hybrid; GBP 46,000 - 54,000; Full time

Job summary

Join National Grid as a Portfolio Document Controller and lead the management of documentation within an exciting operations team. This role offers you the opportunity to engage with key stakeholders, ensuring adherence to robust document control processes while working in a hybrid environment from Warwick. With a competitive salary and flexible benefits, you'll be at the forefront of delivering effective solutions for the energy sector.

Benefits

Competitive contributory pension scheme

Flexible benefits including share incentive plan

Qualifications

• Experience with Electronic Document Management Systems such as Aconex or OpenText.
• Proven Document Management skills in project environments.
• Engagement experience with internal and external stakeholders.

Responsibilities

• Maintain documentation accuracy and adherence to security procedures.
• Serve as the point of contact for Document Management.
• Develop and manage documentation flow processes.

Skills

Document Management

Interpersonal Skills

Attention to Detail

Organisational Skills

Tools

Aconex

OpenText

MS Office

SharePoint

Job description

About the role

Join us and help to build a cleaner, greener energy system.

National Grid Interconnectors is at the forefront of delivering low carbon electricity between Great Britain and Europe. We provide the infrastructure and the market arrangements to move power to where it is most needed, providing security of supply for the countries that we connect.

As a Portfolio Document Controller, you'll be part of an exciting Operations team where you will be responsible for ensuring the robust management of documentation and other administration duties. You will work with key stakeholders applying your meticulous attention to detail ensuring Document Management processes are adhered to correctly across a portfolio of four Interconnectors.

Your interpersonal skills will be called upon to work with a wide range of internal and external parties within the role. This is a great opportunity to develop your existing skills and broaden your experience in all aspects of Document and Project Management activities.

This role is based from Warwick and you can enjoy our hybrid working from office and home. You'll be flexible to travelling to offices and operational sites as required.

Key Accountabilities

• Maintain accurate records of all documents at all times and ensuring adherence to the Company's Data Security and Document Control Procedures.

• Act as a single point of contact for project Document Management matters.

• Document, implement, and maintain robust and secure data information flow processes.

• Provide first line assurance for information quality.

• Develop and manage the administration of SharePoint sites for internal and external collaboration

About you

What we do isn’t just important - it’s essential. That’s why we look to recruit expert leaders in their field. In this case, we’re looking for someone who has:

• Working knowledge and experience of using at least one Electronic Document Management System, such as Aconex or OpenText.

• Proven Document Management skills with experience of working in project management environments.

• Experience of MS Office applications with an extensive knowledge of SharePoint including site administration.

• Previous experience of engaging with internal and external stakeholders, with an ability to build lasting relationships and engage with teams at all levels.

• Excellent organisational skills and meticulous attention to detail, with an ability to author and review processes and work instruction documents.

What you'll get

A competitive salary between £46,000 - £54,000 - dependent on capability.

As well as your base salary, you will receive a bonus based on personal and company performance and a competitive contributory pension scheme where we will double match your contribution to a maximum company contribution of 12%.

You will also have access to a number of flexible benefits such as a share incentive plan, salary sacrifice car and technology schemes, support via employee assistance lines and matched charity giving to name a few.

About us

National Grid Ventures (NGV) is at the forefront of the energy transition. We operate across the UK, Europe and US, developing, operating, and investing in large-scale clean energy infrastructure.

We’re helping to accelerate society’s drive towards net zero while maintaining security of supply today.

More Information

This role closes on 19 June 2025 at 23:59, however we encourage candidates to submit their application as early as possible and not wait until the published closing date as this can vary.

At National Grid, we work towards the highest standards in everything we do, including how we support, value and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be.

We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office.

Our goal is to drive, develop and operate our business in a way that results in a more inclusive culture. All employment is decided on the basis of qualifications, the innovation from diverse teams & perspectives and business need.

We are committed to building a workforce so we can represent the communities we serve and have a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential.