PO & Project Coordinator

Project People Limited; Reading; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

MBNL is seeking a PO & Project Coordinator in Reading on a 12-month FTC, hybrid role requiring a minimum of 2 days in the office. You will support the PMO with purchase order management, financial tracking and governance across a varied portfolio.

The ideal candidate will have strong organisational skills, advanced Excel, and experience with ERP systems such as IFS, SAP or Oracle, along with excellent stakeholder engagement abilities.

Qualifications

• Advanced Excel skills including data manipulation and complex formulas.
• Experience using ERP/financial systems such as IFS, SAP or Oracle.
• Strong analytical and problem-solving skills.
• Excellent communication and stakeholder management abilities.

Responsibilities

• Support Programme and Project Managers through the project lifecycle.
• Coordinate purchase orders, ensure accuracy and compliance.
• Monitor and report on PO commitments and project expenditure.
• Track forecasts, budgets and financial performance, highlighting risks.
• Assist with invoice queries and supplier relationships.

Skills

Advanced Excel

ERP systems

Stakeholder management

Analytical skills

Tools

IFS

SAP

Oracle

Job description

PO & Project Coordinator

12 month FTC

Reading | Hybrid Working (Minimum 2 Days per Week in the Office)

Are you highly organised, detail-oriented and passionate about delivering excellent service? Do you enjoy working in a fast-paced environment where no two days are the same?

MBNL is looking for a PO & Project Coordinator to join our Programme Management Office (PMO), providing essential support that helps our project and programme teams deliver successfully. This is a fantastic opportunity to become a key member of a collaborative team, supporting financial processes, governance activities and project delivery across a varied and exciting portfolio.

As a PO & Project Coordinator, you'll be the go-to person for project administration, purchase order management, financial tracking and governance support. Working closely with Project Managers, Programme Managers, Finance teams and suppliers, you'll ensure processes run efficiently, issues are resolved quickly and project teams have the information they need to make informed decisions.

This role is ideal for someone who enjoys combining analytical work with stakeholder engagement, takes pride in delivering high-quality support and is always looking for ways to improve processes.

What You'll Be Doing

• Supporting Programme and Project Managers throughout the project lifecycle.
• Managing and coordinating the purchase order process, ensuring accuracy and compliance.
• Monitoring and reporting on purchase orders, commitments and project expenditure.
• Tracking forecasts, budgets and financial performance, highlighting risks and trends.
• Supporting invoice resolution and payment queries while maintaining positive supplier relationships.
• Managing goods receipting activities and helping reduce aged GRNI balances.
• Coordinating project governance activities, including meetings, steering groups and forums.
• Preparing agendas, meeting packs, minutes and action logs.
• Maintaining project trackers, reports and management information.
• Supporting project financial close activities and asset handovers.
• Identifying opportunities to improve reporting, controls and ways of working.
• Promoting PMO best practice and governance compliance across projects.

What We're Looking For

• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Advanced Excel skills, including data manipulation and complex formulas.
• Experience using ERP or financial systems such as IFS, SAP or Oracle.
• Strong analytical and problem-solving skills.
• A proactive, customer-focused approach with a willingness to take ownership.
• Excellent communication and stakeholder management skills.
• Experience working in a fast-paced, changing environment.
• Ability to build effective relationships across multiple teams and functions.
• A continuous improvement mindset with a passion for finding smarter ways of working.

Desirable Experience

• Experience working within a PMO, programme or project environment.
• Knowledge of project management methodologies such as PRINCE2.
• Understanding of project accounting, forecasting, budgeting and financial controls.
• Experience improving reporting processes, governance activities or operational procedures.
• Familiarity with project management tools and reporting systems.

If you're a proactive coordinator with strong financial and administrative skills and enjoy working as part of a supportive team, we'd love to hear from you.