PMO Coordinator: Governance & Reporting for Data Centers

VIRTUS Data Centres; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job summary

VIRTUS Data Centres seeks a PMO Coordinator to support the Project Management Office across the project delivery lifecycle. You will implement governance standards, ensure accurate project information, and coordinate reporting and governance cycles with project managers, sponsors and the Portfolio & Delivery team.

You will maintain records, assist with stage gates, and help ensure projects progress in line with PMO standards, escalating gaps or non-compliance where appropriate.

Qualifications

• Experience in a PMO, project coordination, project administration or similar support role.
• Strong organisational and time-management skills.
• Excellent attention to detail and ability to maintain accurate records.
• Good written and verbal communication skills.
• Confidence working with project teams, sponsors and stakeholders.
• Good Microsoft Office skills, particularly Excel and PowerPoint.
• Experience working with trackers, reports, action logs or project documentation.
• Ability to follow up on actions and elevate issues clearly where needed.
• A proactive approach and interest in project, programme or portfolio management.

Responsibilities

• Support the application of agreed PMO governance standards across the project delivery lifecycle.
• Maintain accurate and up-to-date project records, trackers and documentation within relevant PMO systems, including ServiceNow where applicable.
• Coordinate project governance activities, including stage gate reviews, project reporting cycles, closure activities and supporting evidence.
• Support the preparation of project and portfolio delivery reports, governance packs and meeting materials.
• Track project actions, decisions, RAID items, key milestones and governance requirements.
• Monitor the completeness and quality of project information and elevate gaps, overdue actions or non-compliance where appropriate.
• Support Project Managers with PMO process requirements, documentation standards and reporting expectations.
• Assist with financial and delivery controls by maintaining reporting inputs relating to approved budgets, purchase orders, project status and closure information.
• Coordinate PMO meetings, agendas, actions and follow-ups.
• Support project closure activities, ensuring required documentation and evidence is captured in line with agreed standards.
• Identify opportunities to improve PMO templates, reporting and ways of working, making recommendations to PMO / Portfolio & Delivery leadership.
• Provide supplementary reporting on project delivery governance, compliance and data quality.

Skills

PMO Coordination

Project Coordination

Time Management

Attention to detail

Stakeholder communication

Microsoft Excel

Microsoft PowerPoint

Documentation

Proactive mindset

Tools

ServiceNow

Job description

VIRTUS Data Centres seeks a PMO Coordinator to support the Project Management Office across the project delivery lifecycle. You will implement governance standards, ensure accurate project information, and coordinate reporting and governance cycles with project managers, sponsors and the Portfolio & Delivery team.

You will maintain records, assist with stage gates, and help ensure projects progress in line with PMO standards, escalating gaps or non-compliance where appropriate.