PMO Coordinator

VIRTUS Data Centres; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job summary

VIRTUS Data Centres seeks a PMO Coordinator to support the Project Management Office across the project delivery lifecycle. You will implement governance standards, ensure accurate project information, and coordinate reporting and governance cycles with project managers, sponsors and the Portfolio & Delivery team.

You will maintain records, assist with stage gates, and help ensure projects progress in line with PMO standards, escalating gaps or non-compliance where appropriate.

Qualifications

• Experience in a PMO, project coordination, project administration or similar support role.
• Strong organisational and time-management skills.
• Excellent attention to detail and ability to maintain accurate records.
• Good written and verbal communication skills.
• Confidence working with project teams, sponsors and stakeholders.
• Good Microsoft Office skills, particularly Excel and PowerPoint.
• Experience working with trackers, reports, action logs or project documentation.
• Ability to follow up on actions and elevate issues clearly where needed.
• A proactive approach and interest in project, programme or portfolio management.

Responsibilities

• Support the application of agreed PMO governance standards across the project delivery lifecycle.
• Maintain accurate and up-to-date project records, trackers and documentation within relevant PMO systems, including ServiceNow where applicable.
• Coordinate project governance activities, including stage gate reviews, project reporting cycles, closure activities and supporting evidence.
• Support the preparation of project and portfolio delivery reports, governance packs and meeting materials.
• Track project actions, decisions, RAID items, key milestones and governance requirements.
• Monitor the completeness and quality of project information and elevate gaps, overdue actions or non-compliance where appropriate.
• Support Project Managers with PMO process requirements, documentation standards and reporting expectations.
• Assist with financial and delivery controls by maintaining reporting inputs relating to approved budgets, purchase orders, project status and closure information.
• Coordinate PMO meetings, agendas, actions and follow-ups.
• Support project closure activities, ensuring required documentation and evidence is captured in line with agreed standards.
• Identify opportunities to improve PMO templates, reporting and ways of working, making recommendations to PMO / Portfolio & Delivery leadership.
• Provide supplementary reporting on project delivery governance, compliance and data quality.

Skills

PMO Coordination

Project Coordination

Time Management

Attention to detail

Stakeholder communication

Microsoft Excel

Microsoft PowerPoint

Documentation

Proactive mindset

Tools

ServiceNow

Job description

About VIRTUS

VIRTUS Data Centres is the UK's fastest-growing data centre provider. We own, design, build, and operate some of the most energy-efficient, flexible, and secure data centres in Europe.

About VIRTUS

VIRTUS Data Centres is the UK's fastest-growing data centre provider. We own, design, build, and operate some of the most energy-efficient, flexible, and secure data centres in Europe. In 2023, we announced our expansion into continental Europe, starting with Berlin and Milan, with plans to grow further across the region. At VIRTUS, we aim to be a positive force in the fourth industrial revolution - delivering innovative solutions while staying firmly rooted in our core values: Clarity & Quality, Accountability, Customer Commitment, Purposeful Innovation, and Capability & Growth.

Job Summary

We are looking for a PMO Coordinator to support the effective operation of the Project Management Office across the project delivery lifecycle.

The role is responsible for implementing, coordinating and reporting against agreed governance standards, ensuring project information is accurate, delivery controls are consistently applied, and reporting is produced clearly and on time.

Working closely with Project Managers, Sponsors and the Portfolio & Delivery function, the PMO Coordinator will support project governance activities, maintain project records, coordinate reporting cycles and help ensure projects progress through delivery in line with agreed PMO standards.

This role does not own the governance framework or make project approval decisions. It supports the application of agreed governance standards and escalates issues, gaps or non-compliance where appropriate..

This is an excellent opportunity to gain broad exposure to projects and senior stakeholders within a fast-growing data centre business.

Duties And Responsibilities

• Support the application of agreed PMO governance standards across the project delivery lifecycle.
• Maintain accurate and up-to-date project records, trackers and documentation within relevant PMO systems, including ServiceNow where applicable.
• Coordinate project governance activities, including stage gate reviews, project reporting cycles, closure activities and supporting evidence.
• Support the preparation of project and portfolio delivery reports, governance packs and meeting materials.
• Track project actions, decisions, RAID items, key milestones and governance requirements.
• Monitor the completeness and quality of project information and elevate gaps, overdue actions or non-compliance where appropriate.
• Support Project Managers with PMO process requirements, documentation standards and reporting expectations.
• Assist with financial and delivery controls by maintaining reporting inputs relating to approved budgets, purchase orders, project status and closure information.
• Coordinate PMO meetings, agendas, actions and follow-ups.
• Support project closure activities, ensuring required documentation and evidence is captured in line with agreed standards.
• Identify opportunities to improve PMO templates, reporting and ways of working, making recommendations to PMO / Portfolio & Delivery leadership.
• Provide supplementary reporting on project delivery governance, compliance and data quality.

What Does Good Look Like In 12 Months

• Project delivery governance standards are being applied consistently.
• Project information is accurate, accessible and up to date.
• Project reporting is clear, timely and reliable.
• Stage gate, approval and closure requirements are supported effectively.
• Project teams understand what information and evidence is required.
• Governance gaps, overdue actions and data quality issues are identified and escalated early.
• PMO processes, templates and reporting are easier for stakeholders to use and follow.

Qualifications

Desirable:

We are looking for someone who is organised, detail-focused and confident coordinating information across multiple stakeholders.

You Will Ideally Have

• Experience in a PMO, project coordination, project administration or similar support role.
• Strong organisational and time-management skills.
• Excellent attention to detail and ability to maintain accurate records.
• Good written and verbal communication skills.
• Confidence working with project teams, sponsors and stakeholders.
• Good Microsoft Office skills, particularly Excel and PowerPoint.
• Experience working with trackers, reports, action logs or project documentation.
• Ability to follow up on actions and elevate issues clearly where needed.
• A proactive approach and interest in project, programme or portfolio management.

This role comes with an on-call element, which will require the post holder toparticipatein an out-of-hours on-call escalation rota.

In line with VIRTUS' Vetting Policy, the successful applicant must be willing to undergo a BS7858 screening process.

VIRTUS is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

We reserve the right to close this post for applications should sufficient applications be received.

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VIRTUS Data Centres does not accept unsolicited support from search firms for employment openings. CVs/resumes submitted by search firms to any VIRTUS employee without an active, written search agreement for a specified role will become the property of VIRTUS. No fees will be paid for candidates hired from agency submissions made without such an agreement. Existing agency partnerships must adhere to position-specific terms outlined in their agreements. Please refrain from calling or emailing regarding this matter.

Our talented teams design, build and operate of the world's best Data Centres.