PMO Coordinator

Vital Energi Utilities Limited; Blackburn; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a PMO Coordinator to join their Project Enterprise core team. This role involves supporting the timely and budget-conscious delivery of an ERP system, with responsibilities ranging from meeting coordination to budget management. The ideal candidate will have experience in PMO methodologies and ERP implementations, along with familiarity in project management tools. With a focus on internal communications and data management, this position offers a dynamic work environment where your contributions will directly impact project success. Join a forward-thinking organization that values flexibility and employee well-being.

Benefits

Competitive Salary

Contributory Company Pension Scheme

Non-contributory death-in-service insurance

Employee Assistance Programme

33 Days Holiday including Bank Holidays

Flexible working hours

Discounted gym memberships

Qualifications

• Experience with specific PMO methodologies like Prince2 and Agile.
• Experience supporting an ERP system implementation.
• Familiarity with project management software.

Responsibilities

• Organize meetings and track meeting transcriptions.
• Maintain RAID logs and manage project resources.
• Prepare internal newsletters and board updates.

Skills

PMO Methodologies (Prince2, Agile)

ERP System Implementation

Project Management

Data Cleansing and Analysis

Tools

Microsoft Project

Jira

Asana

Microsoft Dynamics/Business Central

Job description

About The Role

The PMO Coordinator role will work within our Project Enterprise core team to support the delivery of an ERP system on time and within budget. The key project workstreams for phase 1 include construction finance, commercial, HR, and Asset Operations & Maintenance. Further phases are planned to incorporate more business functions.

Key Responsibilities

1. Meeting Coordination:
   • Organize meetings, check holiday schedules, and attend sessions.
   • Track meeting transcriptions and Co-Pilot summaries, including action items.
   • File recordings and distribute meeting minutes.
2. RAID Logs and Action Tracker:
   • Maintain RAID logs and chase action trackers for 4PS and VE.
3. Internal Communications and Meeting Preparation:
   • Prepare for steering group and governance group meetings.
   • Create internal newsletters and board updates.
4. Basic Data Cleansing and Other Tasks:
   • Collect stationary (copies of invoices for testing).
   • Retrieve information from the business.
   • Prepare and coordinate test scripting, documentation, and user guides.
5. Time and Budget Management:
   • Manage project resources and collate timesheets.
   • Track budget versus actuals.
   • Review consultant invoices.

What You Will Need

1. Experience with specific PMO methodologies (e.g., Prince2, Agile).
2. Experience supporting an ERP system implementation from either a customer or vendor perspective.
3. Experience in project management or PMO support.
4. Familiarity with project management software (e.g., Microsoft Project, Jira, Asana).
5. Experience in a relevant industry.
6. Working knowledge of Microsoft Dynamics/Business Central is an advantage.
7. Basic data cleansing and analysis skills are desirable but not essential.

Benefits

• Competitive Salary (depending on experience).
• Contributory Company Pension Scheme.
• Non-contributory death-in-service insurance.
• Employee Assistance Programme.
• 33 Days Holiday including Bank Holidays.
• Flexible working hours.
• Discounted gym memberships across the UK.