PMO Coordinator

Gist Limited; Basingstoke; On-site; GBP 22,200 - 37,000; Full time

Benefits offered by this job

M&S discount

25 days annual leave

Healthcare discount

Bonus scheme

Pension

Employee discounts app

Wellbeing support

Induction and training

Cycle to work

Job summary

Gist Limited is seeking a PMO Coordinator to support the Logistics Network Transformation Programme. You will report to the Programme Manager, maintain key logs, RACIs and change control, and prepare governance forums and stakeholder presentations.

You will develop and manage project plans, track milestones, costs, risks and quality, and drive actions across cross-functional teams with external partners.

Qualifications

• Experience in PMO, project or programme management.
• Proficient with MS Office and project tools.
• Strong organisation with attention to detail.
• Excellent communication and stakeholder engagement.
• Knowledge of waterfall or agile PM methods.
• Ability to present project updates clearly.
• Experience supporting complex, fast-paced projects.

Responsibilities

• Provide PMO support and manage RAID/RAIDD logs, RACIs, change control and invoicing.
• Prepare and coordinate project governance forums and stakeholder presentations.
• Develop and manage project plans, milestones, and deliverables.
• Track times, costs, quality, issues and risks; drive actions.
• Coordinate cross-functional internal teams and external stakeholders.

Skills

PMO experience

MS Office

Microsoft Project

Highly organised

Communication skills

Waterfall / Agile

Presentational skills

Project tracking

Tools

Microsoft Project

Job description

Job Description

At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food.

From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time.

As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.

The Opportunity

Our Solutions and Optimisation team have an exciting opportunity for a dynamic and highly organised PMO Coordinator where you will provide exceptional PMO support to the Logistics Network Transformation Programme.

This is a newly created role, and we are ideally looking for someone to be based in the Midlands, as travel will be required to both our Avonmouth and Daventry project sites and London as and when required.

What you'll be doing

Reporting into the Programme Manager you will be responsible for providing comprehensive PMO support, maintaining key documentation (RAID/RAIDD logs, RACIs, change control, invoicing) and ensuring audit readiness. You will prepare and coordinate project governance forums, reporting and stakeholder presentations to enable informed decision-making and sign-off. You will develop and manage project plans, milestones, deliverables, tracking times, costs, quality, issues, and risks as well analysing and manipulating data to drive actions, monitor performance and measure success.

This role will see you coordinating cross functional internal teams and external stakeholders to ensure alignment and timely risk mitigation, you will support and facilitate workshops covering requirements gathering, process mapping, interdependencies and risk identification and build strong business relationships promoting best practices to ensure consistent, high-quality project delivery.

What we're looking for

To be successful in your application you will be able to demonstrate:

• Proven experience of working in a PMO, Project or Programme management team.
• Proficient in MS Office, Microsoft Project, or equivalent project tools.
• Highly organised with a strong attention to detail with the ability to prioritise and adapt quickly.
• Strong communication skills with the ability to form relationships, challenge, influence and inform others.
• Good knowledge or project management methodologies such as waterfall or agile.
• Strong presentational skills able to deliver project updates and statuses to differing stakeholder groups.
• Proven track record of supporting complex and fast paced projects and project tracking.

Salary: Up to £37,000 per annum + Bonus
Working hours: 37.5 hours per week, working Monday to Friday, 9am to 5pm

What’s in it for you?

As well as a competitive salary, you'll benefit from:

• 20% M&S discount on most things from furniture, fashion and food
• 25 days’ annual leave plus bank holidays (rising with length of service)
• Discounted rates on healthcare cash plan
• Attractive annual bonus scheme, based on M&S performance and personal objectives
• Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance
• Amazing perks and discounts via our App to major restaurants and retailers
• Access to a wide range of wellbeing support – including our Employee Assistance Programme
• A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development
• Cycle to work scheme

Why Gist?

When you join Gist, you're joining a business that plays a critical role within the M&S Group.

You’ll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains.

Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow.

Whether you're leading a site operation, delivering transformation or shaping future strategy, your work will make a real difference.

Our commitment to inclusion

At Gist, we believe our differences make us stronger.

We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives.

If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.