Plant Administrator

Flannery Plant Hire; Wembley; On-site; GBP 22,000 - 30,000; Full time

Job summary

Flannery Plant Hire in Wembley is seeking a meticulous Plant Administrator to support the plant, operational assets and stock. You will record asset movements, manage stock, and provide day-to-day admin to the hire operation.

Working closely with depot, transport, workshops and finance teams, you will help improve asset visibility, stock accuracy and operational efficiency across the business.

Qualifications

• Organised and reliable administrator with a fast-paced operational environment experience.
• Strong attention to detail and accuracy in record-keeping.
• Experience using computerised asset, stock, fleet or hire management systems.
• Proficient in Excel and Microsoft Office.
• Ability to reconcile information and identify discrepancies.
• Strong communication and relationship-building skills.
• Ability to manage multiple priorities and meet deadlines.
• Proactive problem-solving approach and stakeholder engagement.

Responsibilities

• Maintain accurate records of plant and operational assets across the business.
• Ensure plant movements, transfers, allocations, collections and returns are recorded on internal systems.
• Maintain up-to-date asset information, including equipment identification, location, status and availability.
• Support the tracking of plant from allocation through to return, transfer, maintenance or disposal.
• Reconcile physical plant and assets against system records and investigate discrepancies.
• Assist with regular plant and asset audits across depots and locations.
• Monitor asset movements between depots, customers, projects and workshops.
• Process stock movements, receipts, issues and transfers accurately.
• Identify opportunities to reduce stockholding costs, waste and unnecessary purchases.
• Provide day-to-day administrative support to the plant hire operation.

Skills

Administrative skills

Attention to detail

Excel

Microsoft Office

Asset management systems

Communication skills

Time management

Tools

Asset management software

Fleet management system

Job description

Plant Administrator

Wembley

About Flannery Plant Hire

Flannery is one of the UK’s largest plant hire businesses. We supply and operate machines on most of the country’s major construction and infrastructure projects, which generates a substantial amount of data across fleet, telematics, hire, transport, servicing, finance and customer activity.

As our business continues to grow, we are looking for an organised and proactive Plant Administrator to support the effective management of our plant, operational assets and stock.

The Role

The Plant Administrator will provide essential administrative and operational support to the plant and operations teams, ensuring that plant, equipment, assets and stock are accurately recorded, controlled and accounted for.

This is a hands-on role for someone who is highly organised, detail-focused and comfortable working in a busy operational environment. The successful candidate will work closely with depot teams, transport, workshops, procurement, operations and finance to maintain accurate records and ensure that equipment and associated assets are where they should be, in the condition expected and available when required.

The role will play an important part in improving asset visibility, stock accuracy, fleet utilisation and operational efficiency across Flannery Plant Hire.

Key Responsibilities

• Maintain accurate records of plant and operational assets across the business.
• Ensure plant movements, transfers, allocations, collections and returns are accurately recorded on internal systems.
• Maintain up-to-date asset information, including equipment identification, location, status and availability.
• Support the tracking of plant from initial allocation through to return, transfer, maintenance or disposal.
• Reconcile physical plant and assets against system records and investigate discrepancies.
• Assist with regular plant and asset audits across depots and operational locations.
• Monitor asset movements between depots, customers, projects and workshops.
• Process stock movements, receipts, issues and transfers accurately.
• Help identify opportunities to reduce stockholding costs, waste and unnecessary purchases.
• Provide day-to-day administrative support to the plant hire operation.
• Produce regular reports on plant, assets and operational stock.
• Track and report discrepancies, missing assets and outstanding movements.
• Support management with accurate information on asset locations and availability.
• Assist with month-end reconciliation processes where required.
• Provide information to finance and management teams to support accurate asset and stock accounting.
• Monitor trends in asset movements, losses, damage and stock usage.
• Liaise with workshops regarding equipment awaiting inspection, repair or return to service.
• Coordinate with transport teams to ensure plant movements are accurately recorded.
• Build effective working relationships across the business to improve operational visibility and control.

About You

We are looking for an organised and reliable administrator who enjoys working in a fast-paced operational environment and has a strong eye for detail.

You will ideally have:

• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Experience using computerised asset, stock, fleet or hire management systems.
• Good Excel and Microsoft Office skills.
• The ability to reconcile information and identify discrepancies.
• Strong communication and relationship-building skills.
• The ability to manage multiple priorities and meet deadlines.
• A practical, proactive approach to problem-solving.
• The confidence to communicate with operational teams, suppliers and internal stakeholders.

Key Attributes

The successful candidate will be:

Organised – able to manage a high volume of information and competing priorities.

Accurate – understands the importance of maintaining reliable plant, asset and stock records.

Proactive – identifies discrepancies and operational issues rather than waiting for them to be raised.

Commercially aware – understands that effective asset and stock control directly contributes to operational efficiency and profitability.

Operationally minded – comfortable working with depot, workshop, transport and operations teams.

A team player – works collaboratively across different functions and locations.

Systematic – follows processes while looking for opportunities to improve them.

Benefits

• Competitive Salary: We offer a highly competitive salary and package that reflects your skills and experience.
• Generous Leave: Enjoy 24 days plus bank holiday annual leave and personal leave to maintain a healthy work life balance.
• Professional Development: Take advantage of training programs, workshops, and seminars to enhance your skills and advance your career.
• Employee Assistance Program: Access to free, confidential support services for personal and work-related issues.
• Environmental and Safety Commitment: Join a company that prioritises safety and sustainability, ensuring a safe and Eco-friendly working environment.
• Modern Equipment: Work with the best and latest plant and machinery in the industry.
• Team Oriented Culture: Be part of a supportive and collaborative team that values each member’s contribution.
• Recognition Programs: Acknowledge and reward outstanding performance and dedication with various recognition programs.

Equal Opportunities

At Flannery Plant Hire, we flourish by embracing differences, whether they stem from social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation, or any other protected characteristic. We recognize that diversity unleashes a wealth of innovative thinking, which is integral to building successful and high-performing teams. We call it "Empowering Everyone."