Planning Systems Admin

BAM UK & Ireland; Kilsyth; On-site; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Company car

Travel allowance

Pension 8%

Private healthcare

Life insurance

Holiday 26 days

Wellbeing days

Volunteering day

Development opportunities

Family-friendly policies

Competitive salary

Job summary

BAM UK & Ireland is recruiting a Planning Administrator to manage Primavera P6 data, governance and reporting. You will maintain the planning databases, support version control and produce dashboards for project teams in a collaborative environment.

Working closely with planners and cross‑functional teams, you will help drive continuous improvement, organise planning events, and contribute to training and knowledge sharing across the planning function.

Qualifications

• Proven Planning Engineer with 3+ years P6 experience.
• Experience in scheduling engineering projects.
• Strong communications skills to explain planning to non-planners.
• Experience in automating P6 for reporting workflows.

Responsibilities

• Ensure the system is set up correctly and provides reliable data for project teams.
• Produce planning reports and dashboards, including look-aheads and KPI reports.
• Coordinate planning community events, training sessions and knowledge sharing.
• Support governance, audits and contract requirements within planning databases.
• Act as central coordination point for planning queries and version control.

Skills

Primavera P6

Data-driven mindset

Effective communicator

Engineering project scheduling

Coaching others

Tools

MS Project

Power BI

Job description

Building a sustainable tomorrow

BAM UK & Ireland's Infrastructure segment is seeking a Planning Administrator. With a foundational understanding of construction programme planning and good experience in Enterprise Primavera P6 —the role focuses on validating programme inputs, maintaining version control, and producing essential planning reports and dashboards. Working closely with planners and wider teams, the Planning Administrator ensures data accuracy, supports governance and audit requirements, and assists with continuous improvement initiatives that enhance planning processes, procedures and reporting efficiency. The role also contributes to planning community activities, helping organise events / trainings, distribute materials, and maintain consistent communication across the planning function.

Planning Administrator Responsibilities Include

• Ensure the system is set up correctly, runs efficiently, and provides reliable data for project teams
• Play a key part in supporting the smooth running of planning systems and enabling informed decision‑making
• The role will not replace planner responsibility for programme development or contractual submissions
• Maintain and update the programme databases in Loadspring acting as primary owner and managing the programme register in alignment with planning procedures
• Manage permissions for access to the P6 database
• Attend meetings with software and systems providers to monitor systems upgrades to avoid disruption and to escalate ongoing issues
• Clean and coordinate programme uploads into database from users to ensure completeness and correct formatting before they enter the master database.
• Ensure programme data quality, identifying inconsistencies, ensuring proper naming conventions, and maintaining consistency across all projects within frameworks.
• Produce planning reports and dashboards, including look‑aheads, summaries, KPI reports and support with structured data feeds for Power BI.
• Support programme audits and governance, ensuring all programmes in the database comply with planning procedures and contract requirements.
• Act as a central coordination point for planning department, programme queries, database access, version control, and guiding stakeholders to accurate programme information.
• Support continuous improvement by identifying data issues and contributing to templates, automation enhancements, best‑practice documents, and training support.
• Coordinate planning community events, managing logistics, content preparation, communication, and feedback for meetings, workshops, training sessions and on/off boarding. Monthly planners’ / Fortnightly Lead planners meetings, Lunch‑and‑learn sessions, Best‑practice or lessons‑learned workshops, System or tool training sessions, coordinate logistics such as venue/room bookings, Teams invites, attendee lists, and materials distribution/follow‑ups. Collect feedback from attendees and help identify future topics for competency building.
• Support the Sector Planning Manager in maintaining an active, informed planning community and delivering broader administrative support.

Key Requirements

• Proven experience as a Planning Engineer.
• Must have at least 3+ years P6 experience with strong data mindset.
• Relevant experience in the successful scheduling of engineering projects.
• Strong communications skills, able to explain planning and scheduling matters to non‑planning personnel.
• Experience in running and maintaining a Primavera P6 database and be able to coach others in operating the database.

Preferred Experience

• Competent in the use of various planning software including P6 and MS Project.
• Experience within a collaborative, multidisciplinary work environment.
• Experience in automating P6 to excel reporting workflows.
• Experience in presenting planning data in PowerBi.
• Experience in producing detailed reports using the P6 report wizard.
• Experience in organising engaging forums, seminars and workshops.

What’s in it for you?

• Competitive salary
• A wide range of family‑friendly policies
• Company car/car allowance/travel allowance
• 8 % matched pension contributions
• Private healthcare
• Life assurance
• 26 days holiday
• 2 wellbeing days
• 1 volunteering day
• Personal and professional development

About BAM

Building a sustainable tomorrow. That’s our mission and our promise at BAM. It’s how we engineer vital infrastructure and construct high‑quality buildings as one of the largest construction companies in Europe.

We strive to create an environment where everybody feels welcome and valued. We’re on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.