Planning & Operations Lead

Dyson Technology Ltd; Malmesbury; On-site; GBP 70,000 - 100,000; Full time

Benefits offered by this job

Performance bonus

Pension scheme

Life assurance

Employee discounts on Dyson machines

Free bus travel to campus

27 days holiday

Free on-site lunches

On-site gym and sports centre

Electric vehicle salary sacrifice

Job summary

Dyson Institute is seeking a Planning & Operations Lead to build the operational backbone for PMO, marketing operations, and resourcing teams. You will implement AI-enabled tools, connect systems and governance to free project managers from manual admin, enabling scalable delivery.

In this role you will drive automation, optimise planning effectiveness, and deliver data-driven reporting that increases capacity by about 30% and improves execution across creative delivery, production and

Qualifications

• Solid experience in programme and project management across marketing operations, resource management and production teams.
• Proven ability to simplify processes and improve forecasting, planning and delivery.
• Hands-on experience improving project management tools and connected workflows (Monday.com, MS Teams, Outlook, PowerPoint, Excel).

Responsibilities

• Own and optimise the project management technology ecosystem.
• Design and implement AI-enabled workflows to improve efficiency.
• Develop executive dashboards and reporting for senior leadership.
• Establish robust governance frameworks across planning and delivery.
• Integrate data across project management and resource systems.

Skills

Programme management

Project management

Stakeholder management

Change management

Data analysis

Tools

Monday.com

Microsoft Teams

Outlook

PowerPoint

Excel

Copilot

Job description

About The Role

The Planning & Operations Lead is responsible for building the operational infrastructure that enables Marketing Operations, Project Management and Resourcing teams to perform at scale. This role exists to undermine the organisation by removing inefficiencies, reducing manual administration and creating connected ways of working across project management, marketing operations, resource management, creative teams and leadership. Acting as the operational backbone of the PMO, the role will implement AI-enabled tools and workflows, connected systems, streamlined governance and data-driven reporting that allow project managers to focus on orchestrating complex projects and programmes rather than managing manual processes and administration. Success in this role will result in improved execution and delivery performance, greater operational visibility, increased organisational capacity and a more scalable project management function. The ambition is to unlock approximately 30% additional PM capacity through automation, process optimisation and operational excellence. This role is designed to complement our existing Delivery Operations teams, extending our operational capability beyond Creative Delivery Excellence to strengthen project management systems, governance and process optimisation.

Key Responsibilities

PMO Technology & AI Enablement

• Own and optimise the project management technology ecosystem.
• Drive adoption and continuous improvement of tools including Monday.com, Microsoft Teams, Outlook, PowerPoint, Excel, Copilot and automation platforms.
• Identify opportunities to automate repetitive tasks, reporting, updates, meeting administration and project governance activities.
• Design and implement AI-enabled workflows that improve efficiency and reduce manual effort.
• Ensure project management tooling supports visibility, accountability and scalability across the organisation.
• Partner with Systems & Tools teams to maximise existing Dyson technology investments before introducing additional solutions.

Operational Excellence

• Continuously improve project management processes, templates and ways of working.
• Simplify and standardise workflows across programme management, project management, creative delivery and production functions.
• Reduce operational friction between teams and improve speed to delivery.
• Lead initiatives to improve forecasting accuracy, planning effectiveness and delivery predictability.

Governance & Decision Support

• Establish robust project governance frameworks across planning and delivery activities.
• Ensure project milestones, phase reviews, approvals and reporting processes are consistently applied.
• Create clear escalation paths for risks, dependencies and blockers.
• Support leadership teams with decision-ready insights and recommendations.
• Drive accountability through timely reporting and governance reviews.

Data, Reporting & Business Intelligence

• Create a single source of truth across project activity, resource allocation, demand, capacity and delivery performance.
• Integrate data across project management, resource management and delivery systems.
• Develop executive dashboards and reporting frameworks for senior leadership.
• Track KPIs including: Capacity utilisation Resource demand vs supply Delivery performance Forecast accuracy Governance planning & compliance Workflow efficiency Automation adoption AI adoption.

About You

Solid experience in programme and project management, with a strong track record of improving planning and PMO operations. Experience working across marketing operations, resource management, creative delivery and production teams; agency experience is preferable. Proven ability to simplify and standardise processes, templates and workflows, improving forecasting accuracy, planning effectiveness and delivery predictability. Hands‑on experience improving project management tools and connected workflows, including Monday.com and Microsoft Teams, Outlook, PowerPoint and Excel, with the ability to maximise existing technology investments. Practical experience using Copilot, AI-enabled workflows and automation platforms to reduce repetitive administration and reporting, with the ability to measure efficiency gains and additional capacity. Experience establishing and embedding governance frameworks, including milestones, phase reviews, approvals, reporting and clear escalation routes. Strong analytical and reporting skills, with experience connecting project and resource data, developing executive dashboards and tracking demand, capacity, delivery, forecast accuracy, governance, workflow efficiency, automation and AI adoption. A positive, impactful communicator with strong negotiation and influencing skills, able to build relationships across functions and bring people with you through change. Confident engaging technical and non‑technical teams at all levels, translating complex systems and process improvements into clear business benefits. Highly organised and able to prioritise multiple complex initiatives, balancing operational demands with longer‑term improvements. A calm, considered and practical approach to solving complex problems, reducing operational friction and managing a busy workload. Strong stakeholder management skills, with the ability to drive adoption of new tools and ways of working across planning, project management and resourcing teams. Sound judgement in managing upwards, escalating risks, dependencies and blockers promptly, and providing constructive, decision‑ready recommendations.

Benefits

• Financial - Performance‑related bonus scheme - Competitive pension scheme - Life assurance - Discounts on Dyson machines and retail discounts - Free bus travel to and from campus (from Bristol, Bath, Chippenham, and Swindon)
• Lifestyle - 27 days’ holiday (plus bank holidays) - Free on‑site lunches, fruit, and hot drinks - Free on‑site sports centre, gym, hair salon, and lifestyle assistance (concierge) - Electric vehicle salary sacrifice scheme - Ability to purchase additional holiday
• Health - Private medical insurance and dental insurance - Employee assistance programme, digital GP, on‑site physio and GP, prescription service, fertility treatment support #LI-KH1

Dyson is an equal opportunity employer. We know that great minds don't think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity. At Dyson we are focused on solving the problems that others have ignored; solving them first using our technology and ingenuity. In order to achieve this we need to pioneer technologies that are different and authentic. This is the core of what we do and who we are. We must strive to create the future, every single day by developing new things, different things, things that go against the grain with a diverse and global team of ingenious minds. Dyson employs 14,000 people and is present in more than 80 countries. And while we are growing fast we want Dyson to remain a start‑up in spirit with the freedom of experimentation and learning, constantly reinventing our products as well as reinventing how we work, how we sell and how we support our owners. At the same time we are working through the James Dyson Foundation, James Dyson Award and Dyson Institute to inspire future engineers and pioneering a new approach to engineering education. Underlining everything we do in this diverse environment is the need to always show respect, supporting each other as one team to overcome whatever challenges we encounter. We drive empowerment, development and equality in an inclusive environment for our people around the world. The future doesn’t just happen, we look to make it happen, to achieve leaps through pioneering new ideas.