Pharmacy Procurement Officer

NHS; York; On-site; GBP 29,000 - 37,000; Full time

Job summary

The NHS is looking for an enthusiastic Procurement Specialist to join the Pharmacy Department at York or Scarborough Hospital. This role involves managing procurement processes, stock management, and training pharmacy staff. With a strong focus on improvement, beneficiaries include a generous NHS Pension and additional leave entitlements.

Benefits

Access to the NHS Pension Scheme

27 to 33 days holiday

Generous relocation package

Employee Assistance Programme

NHS Car Lease scheme

Discounts on restaurants and shopping

Qualifications

• Experience working within a Pharmacy Stores is beneficial.
• Public sector procurement experience desirable.
• Ability to write clear reports for a range of stakeholders.

Responsibilities

• Support training within pharmacy procurement.
• Daily ordering of pharmaceuticals for York and Scarborough Hospitals.
• Inputting contracts and dealing with supply issues.

Skills

Negotiation

Analytical skills

Communication

Education

CIPS Level 4 Diploma in Procurement and Supply

GCSE Maths and English at a minimum of grade C

Job description

Job summary

We are looking to recruit an enthusiastic and self-motivated Procurement Specialist who would like to join our Procurement and Distribution team in the Pharmacy Department at York or Scarborough Hospital. A good understanding of procurement and stock management is vital for this post.

We are a friendly and innovative teas which thrives on improvement and service development. Experience of working within a Pharmacy Stores would be beneficial, however, not essential as training will be provided.

Please contact the recruiting manager, prior to applying to see if this role is for you.

Main duties of the job

• Supporting with training within pharmacy procurement.
• Participating in reviewing SOPs
• Stock control, ordering and supply of medicines to wards.
• Daily ordering of pharmaceuticals for York and Scarborough Hospitals
• Inputting contracts and dealing with supply issues
• Working with Senior members of the Procurement and Distribution teams to enable improvement and development in line with the Trusts priorities.

About us

Our benefits

We offer a range of benefits to support our staff including:

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependents

• 27 days holiday rising to 33 days (depending on NHS Trust service)

• A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.

• A variety of different types of paid and unpaid leave covering emergency and planned leave

• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme

• NHS Car Lease scheme and Cycle to Work scheme

• An extensive range of learning and development opportunities

• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Details Date posted

03 June 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

419-030625-PPO-PY

Job locations

York Hospital

Wigginton Road

Wigginton Road

York

YO31 8HE

Scarborough Hospital

Woodlands Drive

Scarborough

North Yorkshire

YO12 6QL

Job description Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [e-mail].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Job description Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [e-mail].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Person Specification Education, Qualifications and Training Essential

• GCSE Maths and English at a minimum of grade C (or equivalent)
• CIPS Level 4 Diploma in Procurement and Supply (CIPS)

Desirable

• Full Member of the Chartered Institute of Procurement and Supply (MCIPS)
• QCF level 2 qualification in Pharmacy Services

Experience and Knowledge Required Essential

• Liaises with suppliers to encourage them to meet organisational purchasing needs and persuades customers to use contract arrangements
• Knowledge of purchasing principles acquired through training and/or experience including knowledge of contract law (acquired through short courses and experience or equivalent.)
• Negotiates and discusses contractual issues with suppliers - including monitoring and managing the performance of suppliers and action as appropriate, e.g. contract reviews, performance monitoring and resolution of disputes.
• Ability to write clear reports and/or present information appropriate for a range of different stakeholders

Desirable

• 2 years of public sector procurement experience
• Hospital pharmacy experience.

Skills and Attributes Essential

• Assesses customer requirements, determines the appropriate supplier, analyses financial and purchasing data for quotes and options for purchases and contract awards
• Able to make independent judgements in compliance of local and statutory rules and regulations.

Aptitude and Personal Qualities Essential

• Works independently for most of the time but refers to supervisor when necessary
• The ability to set own priorities and/or goals
• An ability to plan independently and interdependently with a range of stakeholders

Values Essential

• Ability to demonstrate our organisational values and behaviours: - Kindness - Openness - Pursue Excellence

Person Specification Education, Qualifications and Training Essential

• GCSE Maths and English at a minimum of grade C (or equivalent)
• CIPS Level 4 Diploma in Procurement and Supply (CIPS)

Desirable

• Full Member of the Chartered Institute of Procurement and Supply (MCIPS)
• QCF level 2 qualification in Pharmacy Services

Experience and Knowledge Required Essential

• Liaises with suppliers to encourage them to meet organisational purchasing needs and persuades customers to use contract arrangements
• Knowledge of purchasing principles acquired through training and/or experience including knowledge of contract law (acquired through short courses and experience or equivalent.)
• Negotiates and discusses contractual issues with suppliers - including monitoring and managing the performance of suppliers and action as appropriate, e.g. contract reviews, performance monitoring and resolution of disputes.
• Ability to write clear reports and/or present information appropriate for a range of different stakeholders

Desirable

• 2 years of public sector procurement experience
• Hospital pharmacy experience.

Skills and Attributes Essential

• Assesses customer requirements, determines the appropriate supplier, analyses financial and purchasing data for quotes and options for purchases and contract awards
• Able to make independent judgements in compliance of local and statutory rules and regulations.

Aptitude and Personal Qualities Essential

• Works independently for most of the time but refers to supervisor when necessary
• The ability to set own priorities and/or goals
• An ability to plan independently and interdependently with a range of stakeholders

Values Essential

• Ability to demonstrate our organisational values and behaviours: - Kindness - Openness - Pursue Excellence

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Additional information Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

Wigginton Road

York

YO31 8HE

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

Wigginton Road

York

YO31 8HE

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)