Pharmacy Procurement Administrator

Chelsea and Westminster Hospital NHS Foundation Trust; Isleworth; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading healthcare trust is seeking a Pharmacy Procurement Clerical Officer to support procurement and invoicing functions. The role involves maintaining accurate records and ensuring timely supply of pharmaceutical products in compliance with regulations. Ideal candidates will have strong clerical skills and the ability to manage diverse tasks to support efficient operations.

Qualifications

• Experience in administrative roles, preferably in healthcare.
• Ability to manage multiple priorities effectively.
• Understanding of medicines legislation and procurement processes.

Responsibilities

• Provide clerical and administrative support to pharmaceutical procurement.
• Maintain accurate computer files and manage routine orders.
• Plan and organize workloads to meet deadlines.

Skills

Clerical Support

Attention to Detail

Organisational Skills

Job description

Pharmacy Procurement Clerical Officer - Band 4

**Fixed Term - 12 months (Maternity Cover)**

West Middlesex Hospital Site

The Pharmacy Procurement Administrative Officers provide specialist clerical and administrative support to the procurement and invoicing function within pharmacy stores ensuring the pharmaceutical ordering system is utilised to ensure medicines supply is sustained in a timely and efficient manner according to departmental needs.

This includes responsibility for maintaining up to date and accurate computer files, placing, processing and following up routine and non- routine orders for all pharmaceutical products (medicines, medical gases) and responsibility for all aspects of the invoicing process for pharmaceutical products for the Trust.

Post holders may be involved largely with one aspect of the pharmaceutical procurement process, but are accredited to cover all aspects of this process where necessary. The post holders largely work and make decisions according to local procedures, medicines legislation and regulatory license standards and refer issues outside the scope of competency on an infrequent basis to the direct line manager.

Post holders plan and organise their workloads to meet routine and unexpected deadlines to ensure timely and cost effective handling of medicines at the procurement stage of the pharmaceutical supply chain.

Key Responsibilities

• Provide specialist clerical and administrative support to the procurement and invoicing function within pharmacy stores ensuring the pharmaceutical ordering system is utilised to ensure medicines supply is sustained in a timely and efficient manner according to departmental needs.
• Maintain up to date and accurate computer files, placing, processing and following up routine and non- routine orders for all pharmaceutical products (medicines, medical gases) and responsibility for all aspects of the invoicing process for pharmaceutical products for the Trust.
• Post holders may be involved largely with one aspect of the pharmaceutical procurement process but are accredited to cover all aspects of this process where necessary. The post holders largely work and make decisions according to local procedures, medicines legislation and regulatory license standards and refer issues outside the scope of competency on an infrequent basis to the direct line manager.
  
  

Plan and organise workload to meet routine and unexpected deadlines to ensure timely and cost-effective handling of medicines at the procurement stage of the pharmaceutical supply chain.

Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London.

Our nearly 7,500 staff care for a diverse population of 1.5 million, providing full clinical services, including maternity, A&E, and children’s services, plus specialist HIV and sexual health clinics. The Care Quality Commission rates us 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use.

We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and Westminster and an £80m Ambulatory Diagnostic Centre at West Middlesex.

We welcome applications for flexible working arrangements, accommodating requests where possible to support our staff and patient needs.

The Trust is committed to equality and welcomes applications from all, regardless of background. Adjustments can be made for disabled candidates. Early application is advised as vacancies may close once sufficient applications are received. If you haven’t heard from us within three weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probationary period.

Some roles may require weekend shifts at multiple sites.

For further details / informal visits contact: Name: Jack Grant Job title: Pharmacy IT Systems Manager Email address: [e-mail] Telephone number: 02083215877