Equipment Purchasing Administrator

Henry Schein Inc; Gillingham; On-site; GBP 20,000 - 28,000; Full time

Job summary

A leading company in the healthcare sector seeks a Purchasing Assistant to support the Inventory Management Team in Gillingham. The role involves managing supplier orders, handling procurement challenges, and ensuring compliance with regulations. Candidates should possess solid organizational skills and a proactive approach in a dynamic working environment.

Benefits

Competitive salary

25 days holiday + optional 5 days

Cycle to Work scheme

Subsidised gym membership

Life Insurance

Qualifications

• Good standard of secondary education to GCSE/NVQ level.
• Intermediate knowledge of Microsoft Office package required.
• Experience in business administration, preferably within FMCG procurement.

Responsibilities

• Manage the open order book for suppliers.
• Monitor and progress open order lines and communicate risks.
• Coordinate freight and review invoices for accuracy.

Skills

Computer literate

Detail oriented

Persuasive communicator

Education

GCSE/NVQ level

Accreditation on Microsoft Office

Tools

MS Office (Excel, Outlook, Word)

Job description

Job Description

Job Title: Purchasing Assistant

Department: UK Purchasing & Inventory Management

Reports To: Purchasing Manager

Location: Gillingham

Overview:

This role is responsible for providing expert support to the Inventory Management Team at Henry Schein UK, ensuring high quality for our customers whilst providing organisational profitability. The role holder will be focused on provide timely delivery and proactive communication to the Buyers on our supply chain risks and challenges related to the procurement of our products. The role requires Purchasing Assistants to be highly organised, juggling information on our 200+ suppliers simultaneously, whilst managing several tasks in parallel to different timescales. The role holder must also be able to work within the requirements of customs processes and inbound freight terms to ensure Henry Schein complies with relevant HMRC regulations.

Job Responsibilities:

The role holder will be expected to be responsible for the following:

• Manage the open order book for a range of selected suppliers to achieve a fill rate KPI’s and effectively monitor the predicted install report
• Work through the confirmations sent by suppliers daily updating system with accurate delivery dates and working with various stakeholders on any discrepancies
• Monitor and progress open order lines as defined by Equipment Buyer ensuring they are fully appraised of any risks and delays so communication and corrective actions can be undertaken
• Ensuring email queries & chases regarding product due dates are answered promptly with the correct up to date information available which can be passed onto the customer
• Arrange freight for all purchase orders as determined by the INCO term utilizing the European web-based tool ensuring it is completed accurately and with the correct mode of transport selected
• Review freight invoices and approve when in line with rates charged through the Freight Tool, any discrepancies to be corrected with the freight supplier prior to passing for approval
• Support the equipment buyer to close out supplier non-conformances in a timely manner
• Coordinate accounts payable price queries with the wider equipment team
• Participate in special projects and perform other duties as required
• This role is extremely varied; therefore, the job description is not exhaustive, and the role holder will be required to participate in other duties as required by the business.

Job Skills & Experience Required:

To succeed in this role, you’ll need the following:

Qualifications:

• Good standard of secondary education to GCSE/NVQ level
• Accreditation on the Microsoft Office package suite desirable

Skill & Experience:

• Computer literate, with intermediate knowledge of the MS Office package, particularly Excel Outlook and Word
• Experience of business administration required and it’s desirable if this were within a wholesale/distribution of FMCG procurement team
• Knowledge of the dental and healthcare sectors preferrable
• Familiarity with JD Edwards or a similar ERP package desirable, but not a requirement
• Adept at managing multiple priorities in a time sensitive environment
• Comfortable acting as a point of contact for multiple business areas and experience building relationships of this nature in a professional setting
• Basic knowledge of HMRC regulations of post-Brexit import/export regulation a benefit, but not required

Person Specification:

We believe the type of person best suited to this role will be:

• Detail oriented with a preference for working to a high quality where technical expertise can be showcased
• Someone who thrives in a fast-paced environment
• An authoritative rule follower, who’s comfortable working to policies, procedures, and quality guidelines
• Comfortable working autonomously
• A persuasive communicator, capable of building and maintaining relationships with external providers and the wider Purchasing Team
• Someone who is congenial and cooperative and happy to provide high quality support to the wider team to reach collective business goals

Our benefits include:

• A competitive salary
• 25 days holiday a year, with ability to buy up to 5 days holiday each year
• Life Insurance
• Cycle to Work scheme
• Subsidised gym membership
• Access to Health & Wellbeing Apps
• Employee discounts
• level 3 CIPS apprenticeship
• A hybrid, flexible working culture

About Henry Schein:

At Henry Schein, our mission is to provide innovative, integrated health care products and services; and to be trusted advisors and consultants to our customers - enabling them to deliver the best quality patient care and enhance their practice management efficiency and profitability.

We know that our Team Schein Members (TSMs) are integral to bringing our mission to life and our success has been built on the commitment of Team Schein, a highly motivated and diverse group of professionals who are dedicated to meeting the needs of our customers. Every TSM shares a singular focus, fostering an environment that allows each of us to achieve our goals.

Henry Schein offers a diverse range of career opportunities, and we firmly believe that by fostering an environment built on ethics, open communications, mutual benefits, creativity, and recognition of the contributions of all TSMs—at all levels—we can help ensure that our best years are yet to come. As such, we are proud to be an equal opportunities employer and our integrated approach to diversity and inclusion ensures success by cultivating our Culture, recruiting, and retaining diverse Talent, supporting our Marketplace, and continuing our commitment to Society.

As a business we are committed to fulfilling our responsibilities as a Corporate Citizen, and we’ve been recognised for nine consecutive years by Ethisphere as one of the Worlds Most Ethical Companies.

Henry Schein is committed to the principle of equal opportunities in employment in all spheres of its operation. Henry Schein UK Holdingsstrives to operate a policy of equal opportunity and not discriminate against any person gender, race, colour, nationality, ethnic or national origin, religion, sexual orientation, marital status, disability, age or any other characteristic protected by law.