Pharmacy Logistics Coordinator- Band 5

North Bristol NHS Trust; Bristol; On-site; GBP 26,000 - 29,000; Full time

Job summary

North Bristol NHS Trust is seeking a Logistics Coordinator to oversee pharmacy logistics operations. The role involves managing staff, coordinating medication transport, and ensuring compliance with regulations. The ideal candidate will have a blend of healthcare qualifications and management skills, thriving in a dynamic environment. This position offers a chance to make an impact within a leading healthcare provider in Bristol.

Qualifications

• Experience working on own initiative and an ability to organise workload.
• Excellent IT skills, including Microsoft Word and Excel.
• Knowledge of GDP and MHRA guidelines.

Responsibilities

• Coordinate the daily operations of the Pharmacy Logistics team.
• Supervise Pharmacy Assistants and Logistics Supervisors.
• Ensure compliance with stability and quality standards.

Skills

Attention to detail

Time management

Communication

Education

Degree Level Qualification in healthcare related subject or NVQ/Buttercups Level 3 (Or Equivalent) Qualification in Pharmacy Services

Management and Leadership competencies/qualifications

Excellent IT Competencies/Qualifications

Tools

Microsoft Office

Job description

1 day ago Be among the first 25 applicants

Thank you for your interest in this vacancy! We highly recommend reading our Tips on how to apply page to give you an insight on how applications are scored & shortlisted by our Recruiting Managers. These tips have been provided to give you a better chance of being shortlisted for our vacancies.

Please note that if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. This includes invites for job interviews. We therefore recommend that you regularly check your TRAC Account and email accounts including junk and spam folders.

Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.

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Job Overview

As part of a dynamic Logistics team, the successful candidate will be required to supervise the Band 2 and Band 3 Pharmacy Assistants and Band 4 Logistics Supervisors within the Pharmacy Logistics room

The role will require excellent attention to detail, time management, and would ideally suit someone who has a methodical approach. As the workload can vary throughout the day, the successful candidate will need to be able to work well under pressure in a fast-paced, changing environment, but also be able to manage and utilise staff within the team effectively during quieter spells.

Ideally, you will also need to have a proactive and flexible approach to work, whilst having the ability to appropriately delegate workload to meet tight deadlines.

Communication is vital in this role, as you will constantly be interacting with staff both within and outside of the organisation, as well as liaising with patients and relatives regarding the collection/delivery of their medication.

With this being a Coordinator role, there will also be full training provided (if required) to assist with various HR aspects, such as Staff Appraisals and supporting staff following a return to work after sickness absence, e.t.c.

Main duties of the job

The role will primarily require coordinating the transportation of medicinal products off-site through the use of approved couriers.

Due to the nature of this role, it will be vital to have awareness of legislation and guidance in place such as the requirements of GDPR (General Data Protection Regulation) and GDP (Good Distribution Practice), of which, appropriate training will be provided. As we also supply external entities and other hospitals you would also need knowledge and awareness of the requirements for supply medication under a Wholesale Distribution Authorization – WDA(h), detailed in chapter 9 of the MHRA's guide to 'Rules and Guidance for Pharmaceutical Distributors'.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialties. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services. North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organization and are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

If you are from outside the area, Bristol is consistently voted as one of the best places to live in the UK, with a rich history, thriving arts, music, gastronomic and independent retails scenes, excellent transport links and easy access to the spectacular countryside and coastlines of South Wales, Devon, and Cornwall.

Detailed Job Description And Main Responsibilities

Coordinate the daily operations of the Pharmacy Logistics team under the direction of the Pharmacy Transformation Manager, ensuring compliance with Standard Operating Procedures (SOPs). Take responsibility for the development, accuracy, appropriateness, and regular review of all SOPs."

Oversee the competencies and training of staff

Maintain accurate workload databases. Analyse data and producing and presenting reports.

Liaise with third party couriers, conducting service review meetings and annual audits and esure performance against a pre-agreed service specification.

Ensuring resilient systems through proactive error and incident handling, including the use of CAPAs.

Assist with all aspects of HR and recruitment (including but not limited to staff appraisals, sickness absence management, capabilities and disciplinary procedures and processes as required by the Trust).

Support the Senior Assistant Technical Officers (SATOs) and Logistics Supervisors in providing a safe and efficient service, ensuring that all work is prioritised accordingly and completed at the end of each day, and that any problems or queries are resolved in a timely manner.

Ensure compliance with Good Distribution Practice (EU GDP 2015/C 95/01) is undertaken within the Logistics areas of NBT Pharmacy and assist with ensuring that training is provided to all operational staff involved in these activities.

For further details please read the attached Job Description and Person Specification.

Person specification

Education/Training

Essential criteria

• Degree Level Qualification in healthcare related subject or NVQ/Buttercups Level 3 (Or Equivalent) Qualification in Pharmacy Services
• Completed or willing to work towards Management and Leadership competencies/qualifications
• Excellent IT Competencies/Qualifications
  
  

Desirable criteria

• Formally trained in all HR aspects (including Appraisal & Development, Sickness
  
  

Work Experience

Essential criteria

• Experience working on own initiative and an ability to organise workload, often to tight and challenging deadlines.
• Experience of working without direct supervision and provide specialist advice on aspects relating to transportation, storage, and supply of medicines.
  
  

Desirable criteria

• Experience of working in the NHS
• Experience managing a team
• Experience of working closely with external partners
• Knowledge and expertise of Hospital Pharmacy Services
• Experience of managing change
  
  

Knowledge/Skills/Abilities

Essential criteria

• Skilled in the use of packages such as Microsoft, including Word, Excel, Power Point etc
• Ability to accurately input data and retrieve complex data to maintain databases/excel spreadsheets/pivot tables
• Extensive knowledge of GDP (Good Distribution Practice) .
• Possess in-depth knowledge of the MHRA's "Rules and Guidance for Pharmaceutical Distributors," with expert-level understanding of Chapter 9, focusing on transportation requirements.
• Communicate effectively with pharmacy staff, hospital staff and patients/carers both written and verbal
  
  

Desirable criteria

• Ability to accurately input data usings the pharmacy computer system.
• Understands the limits of responsibility for non-registered staff
  
  

Personal Qualities

Essential criteria

• Able to work under own initiative as an individual and as part of multidisciplinary teams
• Ability to prioritise workload and/or time in an increasingly pressurised environment
• Ability to react to changes in workflow and identify and manage any potential problems
• Have a methodical, adaptable, and flexible approach to work
• Excellent interpersonal skills and the ability to motivate others
• Able to work during the normal working week between 07:00 and 20:00, as well as weekends and bank holidays on a rota basis. Shift pattern will be allocated once appointed, as the Department is moving towards a full 7-day service.
  
  

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel [phone].

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitals and Health Care

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