Pharmacy Invoicing & Accounts Clerk Band 2 to 3 Progression

NHS Jobs; Cambridgeshire and Peterborough; On-site; GBP 21,000 - 26,000; Full time

Job summary

Bedfordshire Hospitals NHS Foundation Trust is seeking a Pharmacy Invoicing & Accounts Clerk to support the Pharmacy Procurement team with financial, invoicing and administrative tasks ensuring efficient service operation.

Key duties include processing invoices, reconciling statements, liaising with suppliers and finance, and maintaining records to aid audits and reporting. Strong accuracy and organisational skills are essential.

Responsibilities

• Check and process pharmaceutical invoices and credit notes using WellSky/JAC.
• Reconcile supplier statements and investigate outstanding invoices and pricing discrepancies.
• Liaise with suppliers, Pharmacy colleagues and Finance to resolve account queries.
• Run routine reports and monitor outstanding transactions for accuracy.
• Maintain records to support financial monitoring, reconciliation and reporting.
• Support electronic invoice reconciliation via Powergate EDI system.
• Maintain supplier records and coordinate changes to bank details for checks.
• Provide admin support across the Pharmacy Procurement and Homecare teams.
• Handle telephone/email enquiries, post, prescriptions on the Tracking System and stationery.

Job description

Pharmacy Invoicing & Accounts Clerk Band 2 to 3 Progression

The Job Description and Person Specification are attached to this job, please review for the full details and responsibilities The Pharmacy Invoicing and Accounts Clerk will be an integral member of the Pharmacy Procurement team, providing financial, invoicing and administrative support to ensure the efficient operation of the service. The post holder will be responsible for: Checking and processing pharmaceutical invoices and credit notes accurately using the WellSky/JAC pharmacy stock control system. Reconciling supplier statements and investigating outstanding invoices, credit notes, pricing discrepancies and other financial queries. Liaising with pharmaceutical suppliers, Pharmacy colleagues and the Trust Finance team to resolve invoice, payment and account queries. Running routine reports and monitoring outstanding financial transactions to ensure pharmacy records remain accurate and up to date. Managing Off Contract Claims, ensuring claims are completed accurately and within required timescales, and monitoring reimbursement of income owed to the Trust. Maintaining spreadsheets and other records to support financial monitoring, reconciliation and reporting. Supporting electronic invoice reconciliation through the Powergate EDI system. Maintaining supplier records and coordinating changes to supplier information, including referring changes to bank details for the appropriate financial checks. Maintaining effective paper and electronic filing systems and supporting the retrieval of procurement and financial documentation for internal and external audit requirements. Arranging supplier service review meetings, taking accurate minutes and communicating actions to relevant colleagues and supplier representatives. Providing administrative support to the Pharmacy Procurement and Homecare teams across the Trust, including providing cover during periods of staff leave or absence. Supporting the training and day-to-day development of new or less experienced members of staff where appropriate. Undertaking general administrative duties including responding to telephone and email enquiries, handling departmental post, booking prescriptions onto the Prescription Tracking System and maintaining stationery supplies. Planning and prioritising their own workload with minimal supervision to ensure weekly, monthly, quarterly and annual financial deadlines are achieved. Undertaking other reasonable duties to support the effective running of the Pharmacy Procurement service. The role requires a high level of accuracy, organisation and attention to detail, together with the ability to communicate effectively with Pharmacy colleagues, Finance teams and external suppliers. The successful candidate will be expected to manage competing priorities and investigate and resolve queries while working within established departmental procedures.

Bedfordshire Hospitals NHS Foundation Trust

Bedfordshire Hospitals NHS Foundation Trust