Pharmacy Administrator-Pharmacy Services

NHS National Services Scotland; Glasgow; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established healthcare provider seeks a friendly and organized individual to join their Pharmacy Team. This full-time role involves managing clerical and administrative tasks, ensuring effective communication with approximately 180 pharmacy staff. You will handle staff shifts, process sensitive data, and maintain filing systems, contributing to the efficient operation of the department. With a commitment to training and development, this position offers an excellent opportunity to grow within a supportive environment. If you are passionate about healthcare and enjoy working in a dynamic team, this role is perfect for you.

Qualifications

• Good communication and organizational skills are essential.
• Basic IT skills required; previous pharmacy experience is a plus.

Responsibilities

• Manage staff shifts, overtime, and absences using the Scottish Time Standard System.
• Process sensitive data and maintain filing systems for the Pharmacy Team.

Skills

Communication Skills

Organizational Skills

Basic IT Skills

Education

Three Standard Grades including Mathematics and English

Job description

About NHS Greater Glasgow and Clyde

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK, employing around 40,000 staff across various clinical and non-clinical roles. We provide acute hospital, primary, community, and mental health services to a population of over 1.15 million, extending to 2.2 million with regional and national services.

Position Details

This is a permanent, full-time position with a shift pattern from Monday to Friday, 09:00 to 17:30.

Role Overview

We seek a friendly, organized individual with good communication skills to manage clerical and administrative tasks within our Pharmacy Team. The role involves handling routine enquiries from approximately 180 pharmacy staff, acting as the first point of contact, and ensuring timely and appropriate communication via face-to-face, telephone, or email interactions.

Key Responsibilities

1. Using the Scottish Time Standard System to manage staff shifts, overtime, absences, and reports.
2. Processing sensitive data and managing department resources, including staff leave requests.
3. Attending meetings, preparing agendas, recording minutes, and inputting data into databases.
4. Maintaining filing systems, preparing documents, and circulating organisational information.
5. Participating in monthly audits and complying with quality and policy standards.

Work Environment and Hours

The post is based at Gartnavel General Hospital and Glasgow Royal Infirmary, with a weekly schedule split as follows: Monday-Wednesday 09:00-17:00, Thursday-Friday 09:00-17:00, with a 30-minute break each day.

Qualifications and Training

Applicants should have three standard grades (or equivalent), including Mathematics and English, and basic IT skills. Previous hospital pharmacy experience is desirable but not essential, as full training will be provided.

Additional Information

For more details or an informal discussion, contact Tracy O’Connor at 0141 201 3232 or Julie Thomson at 0141 201 3231, or email [e-mail] or [e-mail].

The application process may close early due to high response; therefore, applicants are advised to complete their application promptly.

Inclusion and Diversity

NHS Greater Glasgow and Clyde promotes a diverse and inclusive workforce and is committed to being a Forces Friendly Employer, supporting applications from the Armed Forces Community.

Application Integrity

Applicants must submit authentic responses to all questions, with responses being their own work. The use of AI or automated tools to draft responses is discouraged and may lead to application withdrawal.

Support

For portal or login issues, contact the Jobtrain support hub.