Pharmacy Administrator-Pharmacy Services

NHS Ayrshire & Arran; Glasgow; On-site; GBP 22,000 - 28,000; Full time

Job summary

An established healthcare provider is seeking a Pharmacy Administrator to join their friendly team. This full-time role involves managing administrative tasks, ensuring smooth communication among pharmacy staff, and processing sensitive information. The successful candidate will play a crucial role in maintaining efficient operations, from handling staff schedules to participating in audits. With a commitment to inclusion and support for diverse backgrounds, this organization offers an engaging work environment where your contributions will be valued. If you have strong communication skills and a knack for organization, this opportunity is perfect for you!

Qualifications

• Essential: Good communication and organizational skills.
• Desirable: Previous hospital pharmacy experience.

Responsibilities

• Manage clerical administrative service for pharmacy team.
• Process sensitive data and maintain filing system.
• Attend meetings and prepare agendas and minutes.

Skills

Communication Skills

Organizational Skills

Basic IT Skills

Education

Three Standard Grades including Mathematics and English

Job description

Pharmacy Administrator-Pharmacy Services-B3

5 days ago Be among the first 25 applicants

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

This is a permanent, full time position.

The shift pattern for this position is Mon – Fri, 0900-1700/30

We are a large team of friendly pharmacy staff looking for someone with good communication and organisational skills to manage a comprehensive and effective clerical administrative service to our Pharmacy Team. You will assist the Admin team in dealing with routine day to day enquiries from approximately 180 pharmacy staff within the North Sector pharmacy departments, often being the first point of contact for pharmacists, pharmacy technicians and pharmacy support workers. You will ensure that all enquiries are dealt with in a timely manner and communicate appropriately and efficiently either face to face, by telephone or through email, taking appropriate action within clearly defined protocols.

The successful candidate will be responsible for using the Scottish Time Standard System to enter and amend staff shifts, recording staff overtime, recording staff absences and for updating a variety of reports on a monthly basis. You will process sensitive and personal data onto electronic systems and be responsible for ordering department resources. A key responsibility of this post is processing and recording staff annual leave requests.

You will attend departmental meetings, prepare agendas, record and distribute minutes when required and input clinical/non-clinical data from prescription charts onto a database and scan and upload sensitive documents onto electronic databases. You will be required to maintain an efficient, accurate, up to date and effective filing system and prepare standard documentation for authorisation. You will also be responsible for typing letters and others types of correspondence when required and be responsible for the onward circulation of organisational information to all relevant pharmacy staff.

You will be required to participate in the completion of monthly audits using all office systems and machinery (see Systems and Equipment Section). You will adhere to and comply with, Quality Assurance Guidelines, PPSU Policies and Procedures.

The post will be based within the North Sector pharmacy working 37 hours per week. Although the hours will be split over the following pattern: Monday – Wednesday 0900-1700 with 30min break based at Gartnavel General Hospital and Thursday – Friday 0900-1700 with 30min break based at Glasgow Royal Infirmary .

The attached job description is a general outline of the above post however it is not exhaustive. The job description is subject to periodic review with the post holder. Duties may change in line with service changes and the post holder’s own personal development. New employees will undertake an induction/training program. This will be a minimum of 4 weeks depending on the department and location.

Three standard grades (or equivalent) including Mathematics and English, and basic IT skills are essential. Previous hospital pharmacy experience is desirable, however full training will be provided.

For more information or an informal discussion please contact: Tracy O’Connor Sector Chief Technician on 0141 201 3232 or Julie Thomson, Admin Team Lead on 0141 201 3231 or e-mail [e-mail] or [e-mail]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

Due to the anticipated response to this post it may close before the closing date noted on the advert therefore once you start your application form please complete it immediately.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at NHS Ayrshire & Arran by 2x

Glasgow, Scotland, United Kingdom 1 week ago

Facilities Service Administrator – 16 Month Fixed Term Contract

Glasgow, Scotland, United Kingdom 5 days ago

Glasgow, Scotland, United Kingdom 1 week ago

Hamilton, Scotland, United Kingdom 11 hours ago

Stirling, Scotland, United Kingdom 3 weeks ago

Glasgow, Scotland, United Kingdom 1 month ago

Glasgow, Scotland, United Kingdom 6 days ago

Glasgow City, Scotland, United Kingdom 2 weeks ago

Glasgow, Scotland, United Kingdom 5 days ago

Crosshouse, Scotland, United Kingdom 6 days ago

Glasgow, Scotland, United Kingdom 1 week ago

Glasgow, Scotland, United Kingdom 5 days ago

Glasgow, Scotland, United Kingdom 5 days ago

East Kilbride, Scotland, United Kingdom 1 day ago

Glasgow, Scotland, United Kingdom 5 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.