Pgt Coordinator (Admissions & On Course)

University Of Oxford; Oxford; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

38 days annual leave (pro rata)

Hybrid and flexible working

Excellent pension scheme

Job summary

University of Oxford’s Department of Politics and International Relations invites applications for an Education Administrator to support the PGT admissions cycle and provide on-course support throughout the year for four MSc and two DPhil programmes. The role works with the PGT Course Coordinator and other offices to ensure smooth admissions and programme delivery.

The post holder will manage admissions communications, onboarding, and student welfare, coordinating teaching activities and events,

Qualifications

• Organised and proactive administrator
• Excellent communication and relationship-building skills
• Experience managing complex administrative processes
• Experience coordinating admissions and student communications

Responsibilities

• Provide administrative assistance to the Education Manager for the PGT admissions cycle
• Support on-course arrangements for four MSc and two DPhil programmes
• Assist with graduate admissions activities and offer holder communications
• Coordinate with the PGT Course Coordinator and other services to deliver an excellent student experience

Job description

Department of Politics and International Relations, University of Oxford Manor Road Building, Manor Road, Oxford, OX1 3UQ

About Us

The Department of Politics and International Relations (DPIR) is one of Oxford’s largest and most internationally recognised departments, home to around 90 academic staff and a thriving community of researchers and visitors. Ranked the Number One University in the UK for Politics by The Guardian in 2024, the department delivers world‑class teaching and research supported by experienced Professional Services teams working across Courses, Research, Finance, HR and Communications. We are strongly committed to equality, diversity and inclusion, including work towards an Athena Swan Bronze Award, and are based in the Social Sciences Building on Manor Road alongside Economics, Criminology, Socio‑Legal Studies and the Social Science Library.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (pro rata if part time and inclusive of public holidays) to support your wellbeing and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

To provide administrative assistance to the Education Manager, supporting the Postgraduate Taught (PGT) admissions cycle, and providing on course support throughout the year for the PGT degree programmes in the Department of Politics and International Relations (DPIR). There are currently two PGT and one PGR Course Coordinators who work closely and collaboratively to ensure the effective running of four MPhil, two MSc and two DPhil programmes. This role will work alongside the existing PGT Course Coordinator with responsibility for graduate admissions and on course arrangements. In particular, this role will provide extra capacity within the team as we work towards the introduction of a new MSc in Politics of Global Challenges in October 2027. You will be expected to be, or become, familiar with evolving practices across the University and to propose and implement improvements to the delivery of DPIR’s postgraduate programmes. You will provide advice to academic office holders and teaching staff and be expected to develop and maintain key contacts across the collegiate University.

About You

The post holder will be an organised and proactive administrator with excellent communication and relationship-building skills. Comfortable managing a varied workload, you will work confidently with students, academic colleagues and external stakeholders to provide high-quality support across the student lifecycle, from admissions and onboarding through to programme delivery and student welfare. You will have strong attention to detail and experience of managing complex administrative processes, ensuring information is accurate, up to date and delivered in a timely manner. You will be confident coordinating admissions activities, supporting applicants and offer holders, managing student communications, and working collaboratively with colleagues across departments and external services to deliver an excellent student experience. You will also be skilled at organising events, coordinating teaching-related activities and handling multiple priorities simultaneously. A collaborative approach, commitment to excellent student service, and the ability to work effectively both independently and as part of a wider professional services team will be essential for success in this role. This is a full‑time, permanent position available from 23rd November 2026 or as soon as possible thereafter. All enquiries will be treated in strict confidence and will not form part of the selection decision.

Application Process