Personnel Logistics Coordinator

s1jobs; Boyndie; Hybrid; GBP 28,000 - 32,000; Full time

Job summary

s1jobs is assisting an Aberdeenshire-based client by recruiting a Personnel Logistics Coordinator for a 3-month contract with hybrid working.

The role will coordinate mobilisation, demobilisation and crew changes for offshore personnel, clients and delivery teams, ensuring certifications are valid and travel is booked efficiently and cost-effectively.

Strong organisation, communication skills and the ability to work under pressure in a busy offshore setting are essential.

Qualifications

• Significant experience mobilising personnel.
• Strong organisational skills and ability to meet deadlines.
• Able to work under pressure and in time-constrained environments.
• Excellent interpersonal and customer-facing communication.
• Confidentiality and adaptability in a busy offshore setting.

Responsibilities

• Mobilise and demobilise personnel from worldwide locations to meet required dates.
• Coordinate offshore field personnel, clients and delivery team on mobilisation and crew changes.
• Ensure offshore certification is in date prior to mobilisation (OGUK, certificates, passport, etc.).
• Book and manage travel (flights, car hires, hotels, trains) with Travel Management Co.
• Liaise with offshore operations to maintain safety, quality and efficiency standards.
• Prepare internal/external reports using Microsoft Office as required.
• Maintain offshore personnel utilisation records/tracking system.
• Participate in on-call rota and support across departments.

Skills

mobilisation of personnel

organisation

communication

teamwork

time management

Tools

Microsoft Office

Job description

Cammach are currently recruiting for a Personnel Logistics Coordinator on behalf of our Aberdeenshire-based client. This is a 3-month contract opportunity offering a hybrid working arrangement.

ROLE

The Personnel Logistics Coordinator will act as focal point for the Coordination of project personnel logistics, offshore field personnel, clients and delivery team regarding mobilisation, de-mobilisations and crew changes. The Personnel Logistics Coordinator will effectively communicate with the offshore team on a day-to-day basis as required.

Responsibilities

• Adopt and promote the company's People Values and ensuring their use is embedded throughout.
• Responsible for mobilising and demobilising personnel from worldwide locations in a timely and cost-effective manner to meet required dates
• Check and ensure that all offshore certification is in date prior to mobilisation; Inc but not limited to Passport, Seafarers ID, Offshore Survival Training Certs, Medical Fitness Cert (OGUK and company Medical), and any other certification required for the job
• Book and manage all travel (flights/car hires/hotels/trains) with the company Travel Management Company, ensuring Travel is arranged as per contractual and operational requirements and in line with Work Instructions
• Ensure safety, quality and operating efficiency of all offshore field personnel meets the highest of standards.
• Ensure operating procedures are implemented and if possible improved across all responsible sectors.
• Ensure HSEQ standards are met and contribute to improvements where possible.
• Prepare internal and external reports using Microsoft Office programs as necessary.
• Ensure all offshore personnel expense claims are checked and authorised in a timely manner
• Ensures all third-party invoices are checked and collated for recharging.
• Liaising and supporting different departments as needed.
• Develop strong working relations with key stakeholders - clients, colleagues etc.
• To be a positive ambassador for the company
• Keep in regular contact with offshore field operations personnel.
• Liaise with client(s) on their requirements as necessary.
• Create, check and update offshore field personnel utilisation records / tracking system
• Participate in on-call rota.

Requirements

• Must have significant previous experience in the mobilisation of people
• Must be well organised and focused on achieving results
• Must be able to work under pressure and in time constraints
• Strong organisational skills with a good ability to prioritise and work to deadlines
• Understanding and appreciation of the offshore industry training/certification requirements
• A high level of confidentiality with excellent interpersonal and customer facing skillsStrong communication skills both written and verbal
• Ability to cope with change in a busy working environment
• Ability to work well within a team
• Flexibility and willingness to learn