Personnel Logistics Coordinator

Saipem; Aberdeen City; Hybrid; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Hybrid working model

12-month contract

Job summary

Saipem is seeking a Personnel Logistics Coordinator to support the mobilisation and demobilisation of offshore personnel worldwide from Aberdeen. The role reports to the Personnel Logistics Team Lead and requires close collaboration with HR and vessel teams.

You will manage travel arrangements, ensure all offshore certifications are up to date, and coordinate with Training for refreshers. A hybrid working model and a 12-month contractor arrangement are offered.

Qualifications

• 2–3 years coordinating international travel and visa arrangements in a fast-paced logistics environment.
• Experience in the ROV, Aviation, or Marine sectors of Oil & Gas is highly desirable.

Responsibilities

• Coordinate the mobilisation and demobilisation of personnel worldwide, ensuring travel is efficient and compliant.
• Provide updates to Managers, offshore personnel, and Logistics Team on voyage and visa requirements.
• Ensure offshore certifications (STCW, OGUK, etc.) are valid prior to mobilisation.
• Schedule training and medical refreshers in line with mobilisation dates.
• Manage travel bookings (flights, accommodation, car hire, rail) via the Travel Management System.
• Maintain accurate vessel movement and rotation records and HR headcount data.
• Coordinate with Training Department for client-specific training requirements.
• Participate in on-call rota and provide after-hours support.

Skills

Travel coordination

Visa expertise

Microsoft Office

Tools

TMS

Job description

Saipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is “One Company” organized into business lines: Asset Based Services, Drilling, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics & Industrialized Solutions. Always oriented towards technological innovation, the company’s purpose is “Engineering for a sustainable future”. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employs about 30,000 people of over 130 nationalities.

Purpose of the position

As a Personnel Logistics Coordinator, you will play a key role in ensuring the smooth mobilisation and demobilisation of offshore personnel across our global operations, you will report to our Personnel Logistics Team Lead. You will support the core business function to ensure that company and corporate objectives are met by providing efficient logistics support within the HR dept. You will be the Personnel Logistics focal point for allocated vessels and manage all aspects of personnel logistics.

How can you support us?

• Coordinating the mobilisation and demobilisation of personnel worldwide, ensuring travel is arranged efficiently, cost-effectively, and in line with crew change schedules
• Providing regular updates to Department Managers, offshore personnel, and the Personnel Logistics Team on vessel-specific mobilisation and visa requirements
• Ensuring all offshore certification is valid and up to date prior to mobilisation, including (but not limited to):
  • Passports and Seafarers ID
  • Offshore survival certifications (e.g. BOSIET, FOET, STCW, OLF, Bi-Deltoid, EBS/CAEBS)
  • Medical fitness certificates (e.g. OGUK and Saipem medicals)
  • Relevant vaccinations (e.g. Yellow Fever)
• Working closely with the HR Team to schedule training and medical refreshers in line with mobilisation dates
• Booking and managing all travel requirements (flights, accommodation, car hire, rail) through the company Travel Management System (TMS), ensuring compliance with contractual and operational requirements
• Maintaining accurate records within the Offshore Personnel Tracker, offshore files, and HR Headcount reports, including vessel movement and rotation data
• Keeping the Personnel Details Staff List up to date, ensuring travel preferences and changes are communicated to HR
• Coordinating with the Training Department to arrange client-specific training requirements
• Participating in an on-call rota, providing support to vessels and personnel outside standard working hours
• Providing team cover during absences, ensuring continuity of operations
• Maintaining up-to-date knowledge of Saipem procedures, industry standards, and statutory regulations

What are we looking for?

Experience

• Previous experience (typically 2–3 years) in coordinating international travel and visa arrangements within a fast-paced Personnel Logistics environment
• Experience within the ROV, Aviation, or Marine sectors of the Oil & Gas industry is highly desirable

Technical Knowledge

• Strong understanding of:
  • Visa processes and international travel requirements
  • Offshore certification and training requirements
  • Global travel restrictions and compliance considerations

IT Skills

• Competent in the Microsoft Office suite (intermediate level or above)

What We Can Offer You

• Contractor position, PAYE, full-time for 12 months (possibility to extend)
• Hybrid working model: Smart Working options and flexible hours to help you achieve a better work-life balance.
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.
• Location: Aberdeen, Bridge of Don
• Start date: as soon as a successful candidate is identified

Please note: All applicants must reside in the UK and possess full, permanent UK right-to-work status, as Saipem is unable to offer sponsorships.

Additional Information

We embrace diversity!

At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us!

Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more in our career page here.

One vision, many paths, limitless possibilities.

PRIVACY POLICY

All candidates’ personal data will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018