HR Administrator

Aretè & Cocchi Technology; Aberdeen City; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

Saipem, a global leader in engineering and construction for energy and infrastructure, invites you to join our Aberdeen HR team as an HR Administrator. You will provide essential clerical support, manage contracts and employment letters, and ensure accurate, compliant HR documentation.

You will coordinate recruitment records, medicals and training across offshore and onshore projects, maintain staff files with data protection in mind, and support invoicing and HR reporting to Corporate and

Qualifications

• Previous HR or general administration in a busy environment.
• IT knowledge: intermediate MS Office

Responsibilities

• Provide full clerical support to the HR department, administer HR related documentation including but not limited to the issue of Schedule of Assignments, Contracts of Employment, amendments and promotion letters, starters and leavers paperwork ensuring accuracy and compliance with company procedures.
• Act as the primary point of contact for Hub recruitment activities maintaining records of CVs, certifications, and supporting documentation.
• Liaise with recruitment agencies to obtain, monitor, and renew certification records, as well as project-specific medical and training documentation, ensuring personnel remain compliant with operational requirements.
• Maintain agency and staff personnel files, ensuring records are accurate, up to date, and managed in accordance with data protection requirements and company policies.
• Provide administrative support for shared mailboxes relating to recruitment, medicals, training, and general HR, ensuring timely responses and effective communication.
• Support bookings for corporate and project specific medicals for offshore and onshore personnel as per company standards, liaising with the approved occupational health provider.
• Maintain accurate digital records of medical certificates whilst ensuring confidentiality and data protection. Register and track expiration dates within a dedicated tracker and issue reminders to personnel in a timely manner.
• Verify and cross-check HR invoices ensuring all costs are approved in the applicable ‘price schedule’. Liaise with the SAP Administration team to authorise payment or elevate any queries.
• Support the coordination of mandatory offshore survival training for personnel in compliance with the company procedures and any specific project or country requirements.
• Maintain the Saipem Aberdeen headcounts for both staff and contractor in respect of starters, leavers and amendments, assisting with the HR reports required by Corporate and the Kingston office. Inform GHRS team in Kingston of all starters, leavers and amendments.
• Process all expenses for onshore and offshore staff and contractors, ensuring minimum turnaround period.
• Carry out any other ad-hoc duties as required by the HR Supervisor.

Skills

MS Office

Job description

Join Saipem and engineer a sustainable future.

We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position:

As HR Administrator support the core business function to ensure that Company and Corporate objectives are met by providing efficient clerical and administrative support to the HR department based in Aberdeen.

How can you support us?

• Provide full clerical support to the HR department, administer HR related documentation including but not limited to the issue of Schedule of Assignments, Contracts of Employment, amendments and promotion letters, starters and leavers paperwork ensuring accuracy and compliance with company procedures.
• Act as the primary point of contact for Hub recruitment activities maintaining records of CVs, certifications, and supporting documentation.
• Liaise with recruitment agencies to obtain, monitor, and renew certification records, as well as project-specific medical and training documentation, ensuring personnel remain compliant with operational requirements.
• Maintain agency and staff personnel files, ensuring records are accurate, up to date, and managed in accordance with data protection requirements and company policies.
• Provide administrative support for shared mailboxes relating to recruitment, medicals, training, and general HR, ensuring timely responses and effective communication.
• Support bookings for corporate and project specific medicals for offshore and onshore personnel as per company standards, liaising with the approved occupational health provider.
• Maintain accurate digital records of medical certificates whilst ensuring confidentiality and data protection. Register and track expiration dates within a dedicated tracker and issue reminders to personnel in a timely manner.
• Verify and cross-check HR invoices ensuring all costs are approved in the applicable ‘price schedule’. Liaise with the SAP Administration team to authorise payment or elevate any queries.
• Support the coordination of mandatory offshore survival training for personnel in compliance with the company procedures and any specific project or country requirements.
• Maintain the Saipem Aberdeen headcounts for both staff and contractor in respect of starters, leavers and amendments, assisting with the HR reports required by Corporate and the Kingston office. Inform GHRS team in Kingston of all starters, leavers and amendments.
• Process all expenses for onshore and offshore staff and contractors, ensuring minimum turnaround period.
• Carry out any other ad-hoc duties as required by the HR Supervisor.

What are we looking for?

Experience:

Previous HR or general administration in a busy working environment is desirable but not essential

IT knowledge:

intermediate MS package

What we can offer to you:

• Contractor role, PAYE – with the potential to transfer to a staff role.
• Location: Aberdeen, full time office based
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.
• Start date: As soon as possible

All applicants must reside in the UK and possess full, permanent UK right-to-work status, as Saipem is unable to offer sponsorships.

We embrace diversity!

At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us!

Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more in our career page here and our Instagram profile here.

One vision, many paths, limitless possibilities.

PRIVACY POLICY

All candidates’ personal data will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.