Personal Secretary - Estates & Facilities

Wrightington, Wigan & Leigh NHS Foundation Trust; Wigan; On-site; GBP 20,000 - 26,000; Full time

Job summary

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust invites applications for a 12-month secondment as Personal Secretary to join the Estates & Facilities team. You will provide confidential, high-quality administrative and secretarial support, manage the Head of Capital's diary, coordinate meetings and liaise with staff, contractors and suppliers.

Strong organisational and communication skills are essential, with the ability to prioritise and use initiative in a busy

Qualifications

• Strong administrative and organisational skills.
• Ability to manage competing priorities in a busy environment.
• Excellent attention to detail and initiative.

Responsibilities

• Provide efficient administrative, secretarial and clerical support to Estates & Facilities.
• Manage diaries, appointments and meeting arrangements, prepare papers and minutes.
• Respond to enquiries and liaise with colleagues, contractors and suppliers.
• Process orders, invoices and payment information and maintain records.
• Support ERIC returns and wider team administration.

Skills

Diary management

Secretarial support

Administrative support

Financial administration

Communication skills

Job description

An exciting 12-month secondment opportunity has arisen for an organised, proactive and enthusiastic Personal Secretary to join the Estates & Facilities team. This is a varied and rewarding role in which you will provide high-quality administrative and secretarial support, helping to ensure the smooth and efficient running of the department. You will act as a key point of contact for the Head of Capital, manage a busy diary, coordinate meetings and communicate with colleagues, contractors and suppliers. The role offers an excellent opportunity to broaden your experience, develop your organisational and financial administration skills and work closely with senior managers across Estates & Facilities NHS employees should obtain their manager's approval for a secondment before applying, as this will be a condition of any offer made. Although the post is currently advertised as a fixed-term position, there is a possibility that it could become permanent in the future without the need for re-advertisement. Your responsibilities will include:

• Managing diaries, appointments and meeting arrangements
• Preparing agendas, papers, minutes, reports and correspondence
• Responding to enquiries and dealing with matters using your own initiative
• Liaising with internal colleagues, senior managers, contractors and suppliers
• Processing orders, invoices, credit notes and payment information
• Maintaining accurate financial, capital expenditure and audit records
• Supporting the preparation of ERIC returns and associated reports
• Providing flexible administrative support across the wider team when required, You will be joining a supportive team and playing an important role in helping Estates & Facilities deliver an effective service across the Trust

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust is proud to provide high-quality acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, our staff are central to everything we do - we believe thathappy staff make for happy patients, and this ethos underpins our culture and our success. We have a strong, recognised track record in staff engagement and in living our values:

• People at the Heart
• Listen and Involve
• Kind and Respectful
• ONE Team

We are committed to placing patients at the heart of every decision and delivering safe, effective care that protects dignity and enhances experience. We seek to recruit people who share our values, our passion for high-quality care, and our belief in working together as One Team. At WWL, we recognise the strength that comes from a rich and diverse workforce. We welcome applications from all sections of society and are dedicated to creating an inclusive environment where everyone can thrive.

The Secretary is responsible for providing an efficient and effective administrative, secretarial and clerical support service to ensure the smooth running of the Estates and Facilities department in Suite 8, Buckingham Row

• Managing diaries, appointments and meeting arrangements
• Preparing agendas, papers, minutes, reports and correspondence
• Responding to enquiries and dealing with matters using your own initiative
• Liaising with internal colleagues, senior managers, contractors and suppliers
• Processing orders, invoices, credit notes and payment information
• Maintaining accurate financial, capital expenditure and audit records
• Supporting the preparation of ERIC returns and associated reports
• Providing flexible administrative support across the wider team when required

We are looking for someone who:

• Has strong administrative, organisational and communication skills
• Can manage competing priorities and work accurately in a busy environment
• Is confident working independently and using your own initiative
• Has excellent attention to detail
• Can handle sensitive or complex information appropriately
• Is comfortable liaising with colleagues and external organisations at different levels
• Is flexible, approachable and committed to providing an efficient service