Personal Assistant to the Head of School and Management Support Officer

University of Leeds; Leeds; On-site; GBP 25,000 - 35,000; Full time

Job summary

The University of Leeds is seeking a dedicated Personal Assistant to the Head of School within the Faculty of Arts, Humanities & Cultures. This role involves providing high-level administrative support, managing partnerships across professional services, and contributing to strategic initiatives within a collaborative team atmosphere. Features include competitive holiday entitlement, generous pension contributions, and personal development opportunities.

Benefits

26 days holiday plus approx. 16 Bank Holidays

Generous pension scheme plus life assurance

Health and Wellbeing discounts

Personal Development courses available

On-site childcare options

Qualifications

• Experience in providing varied administrative support and high-level PA support.
• Ability to develop effective working relationships with colleagues at all levels.
• Strong organization and prioritization skills with experience dealing with confidential information.

Responsibilities

• Provide proactive and comprehensive PA support to the Head of School and leadership team.
• Coordinate operations aligned with School and Faculty strategic objectives.
• Manage processes across HR, finance, and communications effectively.

Skills

Problem Solving

Organizational Skills

Communication

Time Management

IT Skills

Job description

Are you enthusiastic, highly organised and versatile, with a strong problem-solving approach? Are you motivated to support excellent operational efficiency in the Faculty of Arts, Humanities & Cultures which is part of a highly rated Russell Group university? Do you want to be part of a dynamic professional service that partners with different teams, working towards unified processes?

As Personal Assistant to the Head of School (HoS), and Management Support Officer in the Faculty of Arts, Humanities & Cultures, based in the School of Performance and Cultural Industries, you will work closely with the Head of School, School Manager and school Management Administration Support Service (MASS) team. As a team, you’ll be pointed towards achieving operational effectiveness, guided by strategic priorities. You will be part of the School and Faculty MASS team as well as a wider Operations team in the University, seeking to continually improve and develop approaches to management support. You will be joining a warm, welcoming team of like-minded colleagues who are committed to learning, developing and growing as a service. This in turn brings the opportunity to contribute towards Faculty strategic initiatives.

This exciting, diverse role will give you the opportunity to provide proactive & comprehensive PA support to the Head of School and wider leadership team as required. You will also provide comprehensive support in all areas of the service, including Human Resources (HR), purchasing, facilities, finance, communications, event support and health and safety, ensuring management support processes are aligned with School and Faculty strategic objectives. You will play a key role in ensuring effective partnership working with other professional services teams, including HR, purchasing, and facilities, amongst others, ensuring that processes are carried out effectively.

With experience of providing varied administrative support and high-level PA support, you will have the ability to develop and maintain effective working relationships with colleagues at all levels. You will have the ability to handle problems efficiently and professionally, using your initiative to find solutions and to ensure a professional, responsive and efficient service. In addition, you will have the ability to communicate effectively and work flexibly as part of a team, with strong organisation and prioritisation skills. You will have strong IT skills and experience dealing with confidential information.

What We Offer In Return

• 26 days holiday plus approx.16 Bank Holidays/days that the University is closed by custom (including Christmas) – That’s 42 days a year!
• Generous pension scheme plus life assurance– the University contributes 14.5% of salary
• Generous pension scheme options plus life assurance
• Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development: Access to courses run by our Organisational Development & Professional Learning team.
• Access to on-site childcare, shopping discounts and travel schemes are also available.
  
  

And much more!

Please note that due to Home Office visa requirements, this role is not suitable for first-time Skilled Worker visa applicants. Information on other visa options is available at: https://www.gov.uk/browse/visas-immigration/work-visas

To explore the post further or for any queries you may have, please contact:

Miss Lindsey English, School Manager

Tel: [phone]; Email: [e-mail]