Personal Assistant to Headteacher and Senior Leadership Team

St John Fisher Catholic High School; Peterborough; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Welcoming Catholic school community

Professional development opportunities

Focus on staff wellbeing and workload

Development opportunities through MAT

Modern working environment

Job summary

St John Fisher Catholic High School is seeking an exceptionally organised Personal Assistant to the Headteacher and Senior Leadership Team. The role provides confidential, comprehensive executive support in a fast-paced environment within a Catholic school community.

The successful candidate will manage diaries, co-ordinate meetings and produce high-quality correspondence, reports, minutes and presentations using Microsoft Office 365.

Qualifications

• Experience as PA/Executive Assistant or senior administrator.
• Diary management, meeting coordination and executive administration experience.
• Ability to manage multiple priorities and deadlines with discretion and confidentiality.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide comprehensive administrative and secretarial support to the Headteacher and Senior Leadership Team.
• Manage complex diaries, appointments and meeting schedules.
• Coordinate internal and external meetings and prepare supporting documentation.
• Prepare agendas, take accurate minutes and monitor follow-up actions.
• Manage confidential correspondence, records and documentation.
• Act as first point of contact for the Headteacher's office.
• Support governance, leadership and school improvement processes.
• Prepare reports, presentations and communications for senior leaders.
• Assist with school events, admissions activities and stakeholder engagement.
• Support Ofsted inspections, audits and other external reviews as required.
• Maintain effective administrative systems and ensure policy compliance.

Skills

Organisational skills

Time management

Prioritisation

Communication skills

Discretion & confidentiality

Diary management

Executive administration

MS Office 365 (Outlook/Word/Excel/PP/3

Microsoft Office 365 apps

Tools

Microsoft Office 365 suite

Job description

St John Fisher Catholic High School is a successful and oversubscribed Catholic secondary school serving the Peterborough community. We are committed to delivering high-quality education within a caring, supportive and faith-centred environment where students are encouraged to achieve their full potential.

We are seeking to appoint an exceptionally organised, professional and proactive Personal Assistant to the Headteacher and Senior Leadership Team. This is an exciting opportunity for a highly skilled administrator who thrives in a fast-paced environment and can provide efficient, confidential and comprehensive executive support to the Headteacher and Senior Leadership Team.

The successful candidate will play a pivotal role within the school, acting as a key point of contact for internal and external stakeholders, managing complex administrative functions and ensuring the smooth operation of the Headteacher's office.

This is an excellent opportunity for an experienced PA, Executive Assistant or senior administrator who is looking to make a significant contribution within a successful and ambitious school community.

The Successful Candidate Will:

• Be an experienced administrator with excellent organisational and time management skills.
• Have the ability to manage multiple priorities and deadlines effectively.
• Demonstrate exceptional communication and interpersonal skills.
• Maintain the highest levels of professionalism, discretion and confidentiality.
• Have experience of diary management, meeting coordination and executive administration.
• Produce high-quality correspondence, reports, minutes and presentations.
• Be highly proficient in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Work effectively under pressure and use initiative to resolve issues independently.
• Develop positive relationships with staff, students, parents, governors, external agencies and visitors.
• Support and promote the Catholic ethos and values of the school.

The Role Will Include:

• Providing comprehensive administrative and secretarial support to the Headteacher and Senior Leadership Team.
• Managing complex diaries, appointments and meeting schedules.
• Coordinating internal and external meetings and preparing supporting documentation.
• Preparing agendas, taking accurate minutes and monitoring follow-up actions.
• Managing confidential correspondence, records and documentation.
• Acting as the first point of contact for the Headteacher's office.
• Supporting governance, leadership and school improvement processes as required.
• Preparing reports, presentations and communications on behalf of senior leaders.
• Assisting with school events, admissions activities and stakeholder engagement.
• Supporting Ofsted inspections, audits and other external reviews as required.
• Maintaining effective administrative systems and ensuring compliance with school policies and procedures.

We Offer:

• A welcoming and supportive Catholic school community.
• A varied and rewarding role at the heart of school leadership.
• The opportunity to work closely with an experienced and dedicated Senior Leadership Team.
• Excellent opportunities for professional development and career progression.
• A strong commitment to staff wellbeing and workload reduction.
• Access to wider development opportunities through the St John the Baptist Catholic Multi Academy Trust.
• A modern and forward-thinking working environment.
• The opportunity to make a real difference to the lives of young people and the wider school community.

Closing Date: Wednesday 25 November 2026, 12noon

Interviews: Week Commencing Monday 30 November 2026

St John Fisher Catholic High School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be subject to an enhanced DBS check, satisfactory references and all other safer recruitment checks.