Personal Assistant to Director & Associate Directors

Oxford Health NHS Foundation Trust; Oxford; Hybrid; GBP 26,000 - 32,000; Part time

Benefits offered by this job

Excellent opportunities for career/pro

Learning and development

27 days annual leave, rising to 33

NHS Discount

Pension scheme

Lease car scheme

Employee Assistance Programme

Mental Health First Aiders

Staff accommodation

Staff networking and support groups

Job summary

Oxford Health NHS Foundation Trust is recruiting a part-time Personal Assistant to support the Director of Psychological Professions and Associate Director of Social Work and Social Care. The role is 22.5 hours (£0.6 wte) on a fixed-term basis, based at Littlemore Mental Health Centre with flexible hybrid working.

You will manage correspondence, organise meetings and liaise with service users, staff and external agencies.

Qualifications

• Strong IT skills are essential.
• Experience of working in administrative or personal assistant roles.

Responsibilities

• Assimilate, manage and communicate a wide range of information, including sensitive matters.
• Communicate with tact and discretion with service users, staff and external agencies.
• Act as first point of contact for communications to the Director/Associate Directors and handle confidential information.
• Screen and prepare responses to incoming mail and follow up actions to meet deadlines.

Skills

IT skills

Administrative experience

Job description

We are recruiting for a fixed term role to cover maternity leave as a Personal Assistant at Oxford Health NHS supporting the Director of Psychological Professions and Associate Director of Social Work and Social Care. This is a part time role at 22.5 (0.6 wte) based at our Littlemore Mental Health Centre, with flexible hybrid working arrangements available. This is an exciting and rewarding role where you will be working on a varied portfolio of administrative duties as well as overseeing projects and events across the Trust. You'll manage correspondence, organise meetings and communicate with a wide range of stakeholders including service users, corporate, clinical and executive staff, as well as external agencies. You'll be proactive in improving the efficiency and performance of the team, offering ideas for process improvements. Strong IT skills are essential; you'll use various systems for managing data, preparing reports, and ensuring that communication flows smoothly within the team and across the wider Trust. Diplomacy, discretion and confidentiality are paramount to this role where you will be integral to ensuring the smooth operation of portfolios for our senior management. If you thrive in a fast-paced dynamic environment and have experience of working in administrative or personal assistant roles we would love to hear from you.

• Assimilate, manage and communicate a wide range of information, some of which will be sensitive and complex and may involve matters relating to individual staff or patient matters or to matters of commercial confidence.
• Communicate with tact, understanding and discretion with members of the public/patients/carers when dealing with enquiries/complaints.
• Act as first point of contact for all communications to the Director/Associate Directors and deal with all such communications appropriately, including exchange of sensitive information.
• Receive and screen incoming mail as agreed, obtaining any relevant background information. On behalf of the Director / Associate Directors (and others as appropriate) prepare/commission draft responses as necessary, identifying appropriate action or referral. Initiates follow up action where necessary and ensure deadlines are met.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.

Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount
• Pension scheme
• Lease car scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (waiting lists may apply)
• Staff networking and support groups