Personal Assistant to Chief Executive Officer

Digital Icon Agency; Greater London; Hybrid; GBP 37,000 - 42,000; Full time

Job summary

Join a forward-thinking agency as a Personal Assistant to the CEO, where your organizational prowess and communication skills will shine. This role is crucial in managing the CEO's busy schedule, handling travel arrangements, and supporting various administrative tasks across departments. You'll be the backbone of the office, ensuring everything runs smoothly while collaborating with a talented team. With a focus on influencer marketing, this position offers a unique opportunity to work in a dynamic environment that values creativity and efficiency. If you're passionate about high-end fashion and luxury brands, this could be the perfect fit for you!

Benefits

28 days holiday per year

Excellent company bonus structure

Option to work from home one day a week

Qualifications

• Proven experience as a personal assistant is essential.
• Strong organizational and multitasking skills are required.

Responsibilities

• Manage the CEO's diary and travel arrangements effectively.
• Serve as the main point of contact for the office operations.
• Assist with financial tasks and client communications.

Skills

Organizational Skills

Communication Skills

Multitasking

Microsoft Proficiency

Interpersonal Skills

Education

Experience as a Personal Assistant

Tools

Microsoft Office

Job description

Personal Assistant to Chief Executive Officer

Digital Icon Agency specializes in developing and executing influencer marketing strategies on a global scale. They work closely with brands to shape optimal strategies and connect them with top social media influencers, bloggers, and creators to engage target audiences.

We are excited to provide an opportunity to join the DIA family with a key role within the business.

Role: Office Manager/Personal Assistant

In this role, you will provide essential support to the CEO, handling daily tasks across multiple departments, including Operations, HR, Finance, and general administration.

As the key figure in the office, you will serve as the go-to person for the team, addressing any issues that arise and supporting the team to ensure the business runs smoothly and efficiently.

As the CEO’s PA, you will be entrusted with significant responsibility, and maintaining confidentiality is of utmost importance. You will work on a one-to-one basis on a variety of tasks related to both the CEO’s working and the senior management team, whilst also collaborating with the wider team on a global scale.

This role demands strong multitasking and the ability to effectively prioritize your workload. To be successful in this role, you will need proven experience as a personal assistant, proficiency with Microsoft, and excellent verbal and written communication skills.

To enjoy the industry to its full potential, you should also have a passion for social media, high-end fashion, marketing & communications, and luxury brands.

Key Responsibilities:

1. Managing the CEO’s diary and ensuring his time is managed effectively.
2. Booking travel and accommodation for both the CEO and the wider team – i.e., hotels, restaurants, etc.
3. Researching clients and creating pitch notes for meetings to support the CEO and the Senior Team.
4. Creating client contracts.
5. Proofreading client emails and managing multiple email accounts.
6. Carrying out various ad-hoc personal errands for the CEO.
7. Serving as the main point of contact for the office; maintaining a well-organised, clean, and functional working environment with the support of the team.
8. Ordering stationery and supplies for the office.
9. Liaising with external brands and DIA talent alongside the financial team.
10. Overseeing equipment including mobile device management and laptops.
11. Assisting in planning and implementing company projects and events.
12. Supporting with weekly and monthly meetings by creating presentations.
13. Managing accounts, including collating business receipts and invoices for the Financial Team.
14. Processing and monitoring all sales and collaboration invoices.
15. Working alongside the financial team to keep track of any salary changes.
16. Assisting with limited People Management tasks including managing staff personnel data, handling expenses, and processing employment references.
17. Supporting with new starter onboarding.
18. Assisting with planning of staff travel arrangements.

This role is office-based with the option of working from home one day a week.

Holiday entitlement of 28 days per year (inclusive of bank holidays).

Excellent company bonus structure.

Salary between £37,000pa - £42,000pa (depending on experience).

To be considered for this role, you must have strong organisational skills and the ability to work efficiently. Excellent written and verbal communication skills are also a must!

Excellent secretarial skills, strong interpersonal skills, and a good sense of humour!

If you feel that you would be a great fit for both the role and DIA, we would love to hear from you.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Advertising Services