Personal Assistant to CEO

Tottenham Hotspur Football Club; London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An iconic football club in North London is seeking a dynamic Personal Assistant to support their newly appointed CEO. This role demands exceptional organisational skills and experience at the C-Suite level, ensuring seamless diary management and travel coordination. The ideal candidate will thrive in a fast-paced environment, showcasing excellent communication and multitasking abilities. Join a team that values collaboration and innovation, where your contributions will play a vital role in the club's ongoing success. If you're ready to make an impact in the sports industry, this is the perfect opportunity for you.

Qualifications

• Significant experience in a PA role at C-Suite level.
• Strong focus on diary management and travel coordination.
• Experience in sports or fast-paced environments.

Responsibilities

• Manage CEO's complex and changing diary effectively.
• Organise travel arrangements and detailed itineraries.
• Provide administrative support and assist with events.

Skills

Diary Management

Travel Coordination

Communication Skills

Organisational Abilities

Microsoft Office

Problem Solving

Attention to Detail

Job description

Who We Are:

Founded in 1882, Tottenham Hotspur is an iconic English football club, playing in the Premier League and Women’s Super League. From North London to the world, our fanbase spans continents, cultures, and generations. Spurs is a club that’s always dared to push boundaries, breaking new ground and rewriting history.

We offer world-class facilities: In 2019, we opened our state-of-the-art Stadium, a £1 billion landmark that’s the beating heart of North Tottenham’s transformation. More than just a football ground, it’s an engine of change — creating 4,000 jobs and injecting £300 million into the local economy every year.

We’re at our brightest when we’re all together. Our Club, our teams, our community.

There is only one Hotspur. Tottenham Hotspur.

The Role:

Supporting the newly appointed CEO, you will be responsible for managing a complex and changeable diary, arranging travel with detailed itineraries, comfortable interacting with senior guests, and ensuring seamless support across team functions. This role suits an individual who is team-oriented, solutions-focused, and excited to work in a collaborative environment within the sports industry or fast-paced environment.

• Diary Management: Coordinate and stay on top of frequently changing schedules for CEO.
• Coordinating, minute taking and logging actions for meetings as required, with appropriate follow-up.
• Travel Arrangements: Organise travel, including visa applications, airport transfers, accommodation, and restaurant bookings, and produce detailed itineraries.
• Guest and Visitor Management: Welcome guests, set up meeting rooms, and arrange hospitality as needed.
• Expenses Management: Process expenses, raise purchase orders, and handle financial administration.
• Ad Hoc Administrative Support: Provide additional administrative support as required.
• Event Support: Assist with planning and managing meetings and events, including logistics and execution.
• In addition to supporting CEO, will provide support to other allocated senior executives at the Club as required.

What you will bring:

• Experience: Significant experience in a PA role operating at C-Suite/Board level, with a strong focus on diary management and travel coordination.
• Industry Background: Experience within the sports / entertainment industry or a fast-paced environment.
• Attributes: Team-oriented, with the ability to multitask and prioritise effectively.
• Skills: Excellent communication, organisational abilities, and attention to detail. Able to work in confidential and professional manner. Experienced in Microsoft Office applications
• High attention to detail and highly organised
• Excellent communication skills, both written and verbal
• Solutions focused, identifying problems early and responding promptly
• Confident in asserting challenges and resolving conflict constructively
• Motivated and credible, developing strong collaborative relations and gaining trust
• A team player, covering for other PA absences / holidays as required
• Positive and flexible attitude, acting as a positive representative of the CEO to both internal and external audience
• Able to deal with confidential matters with upmost discretion and integrity

The Tottenham Hotspur Way:

Is to push harder, rise higher and forge greater. We involve, inspire and elevate one another to be our best selves, to produce exceptional on and off the pitch. Every day brings us opportunities to improve and make the impossible, possible.

Our values that bind us:

DREAM THE IMPOSSIBLE – Impossible made possible when we think outside the box

DARE TO CHANGE THE GAME – Relentlessly strive for glory and leave our mark on the world

DO IT OUR WAY – Win the right way, never at all costs.

Our Responsibility to you:

Safeguarding is fundamental to the success in all that we do. Successful candidates are to be reminded they would be subject to various background, DBS, and reference checks for this role.

We welcome applications from anyone regardless of age, disability, gender, race, or ethnic and national origins, religion or belief, or sexual orientation.