Personal Assistant (PA) to Service Manager

ESSEX PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST; Colchester; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Season Ticket Loans

NHS discounts for staff

Excellent Training facilities and oppr

Buying and Selling annual leave scheme

The opportunity to work bank shifts

Job summary

ESSEX PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST is seeking an experienced PA/Secretary to join the busy Inpatient Services management area in Colchester. You will provide high-quality diary management, mailbox handling, and administrative support to the Inpatient Matrons, coordinating meetings including HR hearings and confidential notes.

The role requires reliability, strong organisational skills, and the ability to work under pressure with initiative.

Responsibilities

• Provide full PA/secretarial support within the Inpatient Services management team.
• Diary management and mailbox handling with liaison to internal and external stakeholders.
• Organise meetings including HR hearings and confidential notes; support recruitment and placing orders.

Job description

As PA to the Service Manager, you will be required to provide a full and comprehensive service, the complexities of which require a high degree of organisational skills, particularly in diary and time management. Effective diary management will require the post holder to organise meetings as required which will involve liaison with a wide number of both internal and external stakeholders. Mailbox management is also a key part of the role. You will also provide Administrative support to the Inpatient Matrons. You will be required to provide support in organising meetings (including HR hearings and meetings of a confidential nature taking notes/actions as requested) as well as providing support for administration services including recruitment and placing orders.

We are seeking an experienced, reliable and highly motivated PA/Secretary to work within the busy management area of our Inpatient Services. You will need to have proven organisational skills and be committed to provide high-quality PA and Secretarial support. This is an exciting opportunity to work within a busy area of the NHS and is an important role working as part of a Management team with a friendly atmosphere and strong work ethic. , You will need to have the ability to work under pressure and although a key part of the team, on your own initiative.

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;

• Season Ticket Loans
• NHS discounts for staff
• Excellent Training facilities and opportunities
• Buying and Selling annual leave scheme
• The opportunity to work bank shifts and expand knowledge and experience in other areas
• Salary Sacrifice schemes including lease cars and Cycle to Work
• Day One Flexible Employer

The Trust supports and actively encourages flexible working for all employees.

We offer many options and you are encouraged to ask the recruiting manager what is possible for this role.

If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment Join our Staff bank What is Staff Bank? Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.