Personal Assistant - Maternity cover

Quod Limited; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading consultancy in London is seeking an experienced PA to support three Directors and twelve fee earners. The role involves providing comprehensive administrative support, managing documents, and assisting with business development activities. Candidates should possess strong interpersonal skills, proficiency in Microsoft Office, and excellent organizational abilities. The company values diversity and offers competitive salary and benefits, including a pension scheme and generous leave.

Benefits

Competitive salary and benefits

Pension scheme

28 days annual leave plus public holidays

Discretionary bonus

Private medical insurance

Health cash plan

Private GP

Professional membership fees

Interest-free travel loans

Cycle scheme

Qualifications

• Strong interpersonal skills and positive attitude.
• Excellent time management and organizational skills.
• Confidence in engaging with colleagues and clients.

Responsibilities

• Provide administrative support for three teams, including diary management.
• Manage invoicing and assist with debt management.
• Prepare bids, tenders, and marketing materials.

Skills

Interpersonal skills

Time management

Organizational skills

Communication skills

Proficiency in Microsoft Office

Tools

Adobe InDesign

Job description

Quod is a highly regarded, independent consultancy working on some of the highest profile projects in the country. We pride ourselves on professionalism and providing honest commercial advice to achieve the right outcomes.

In December 2021, Quod became an employee-owned business, placing the future in the hands of our employees. We are an equal opportunities employer and welcome applications from all suitably qualified persons.

We have an opportunity for an experienced PA to join our Business Support team in London, supporting three Directors and twelve fee earners.

What you will do

• Provide administrative support for the three teams, including diary management and travel arrangements.
• Complete administrative tasks such as formatting documents, preparing PowerPoint presentations, managing expenses and timesheets.
• Format, compile, and deliver complex documents like Planning Statements or client reports.
• Manage invoicing, invoice trackers, WIP, and assist with debt management.
• Prepare bids, tenders, and marketing materials.
• Organize team events, business development activities, and client entertainment.
• Ensure accurate completion of daily admin tasks for billing purposes.
• Format Quod templates and compile PDFs.
• Collaborate with the Head of Marketing on Pre-qualification Questionnaires.
• Monitor conflict check emails and general inboxes, forwarding emails as needed.
• Order supplies and maintain stock levels.
• Support company CPDs with room bookings, IT setup, and refreshments.
• Assist other team members as needed, including covering leave and interacting with other business areas.

What we ask

• Strong interpersonal skills, positive attitude, and collaborative approach.
• Proficiency in Microsoft Office and good PC skills.
• Excellent time management, prioritization, and organizational skills.
• High initiative, self-motivation, and team contribution.
• Thoroughness and accuracy in all tasks.
• Confidence in engaging with colleagues and clients at all levels.
• Excellent communication skills, both written and verbal.
• Knowledge of Adobe InDesign is preferred.

What we offer

• Competitive salary and benefits.
• Pension scheme.
• 28 days annual leave plus public holidays.
• Post-probation benefits including discretionary bonus, private medical insurance, health cash plan, private GP, professional membership fees, interest-free travel loans, and cycle scheme.

We promote an inclusive culture and value diversity, believing it enhances our innovation and decision-making. We support flexible working, employee well-being, and are a Disability Confident employer. We encourage applications from all backgrounds and will support candidates with disabilities or long-term conditions requiring adjustments.

How to apply

Interested candidates should complete the application form, submitting a CV and cover letter. All applications will be treated confidentially.

Reasonable adjustments

If you require adjustments to apply, please contact the People Team at [e-mail] to discuss your needs.