Personal Assistant (London, UK)

Alantra; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Alantra seeks an experienced Personal Assistant to support a team of Directors in a dynamic and fast-paced environment in London. The role demands exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The successful candidate will handle diverse administrative responsibilities, support travel arrangements, and assist with internal events, contributing to the effective operation of the office.

Qualifications

• Minimum 3 years experience in PA or team assistant role within finance or consulting.
• Proven expertise with Outlook, PowerPoint, and Excel.
• Familiar with expense software like Concur.

Responsibilities

• Manage complex diary and travel arrangements for a team of Directors.
• Provide administrative support including document formatting and event coordination.
• Support the PA team with various tasks and internal events.

Skills

Organisational Skills

Attention to Detail

Communication

Proactivity

Tools

Outlook

PowerPoint

Excel

Concur

Job description

About Alantra

Alantra is an independent global financial services firm that provides investment banking and asset management services to mid-market companies, families, and investors. The Group has over 500 professionals in Europe, the U.S., Latin America, Asia, and the Middle East.

In Financial Advisory, Alantra has completed over 1,000 transactions in the last five years. Alantra combines a strong local presence in key financial centers with global sector- and product-specialized teams.

In Alternative Asset Management, Alantra offers its clients unique access to a wide range of investment strategies in five highly specialized asset management classes (private equity, active funds, private debt, energy, and venture capital). As of 31 December 2024, assets under management from consolidated and strategic businesses stood at more than €16.5bn.

Overview

We are seeking a highly organised and proactive Personal Assistant to provide first-class support to a team of Directors within a fast-paced, professional environment. The successful candidate will also collaborate closely with the wider PA team, offering administrative support across the business, including to junior fee earners.

This is a dynamic and varied role, suited to someone who thrives on multi-tasking, takes pride in the details, and is comfortable working with senior stakeholders in a high-performing team.

Key Responsibilities:

Executive & Team Support:

• Provide seamless PA support to a team of Directors, including complex and ever-changing diary management
• Coordinate meetings across time zones, ensuring all logistics are handled efficiently
• Assist the PA team with ad-hoc requests from junior fee earners

Travel & Expenses:

• Manage extensive travel arrangements including flights, trains, hotels, visas, and dining/meeting venues
• Process monthly expenses for the team using Concur, ensuring timely and accurate submissions

Document & Presentation Support:

• Format presentations and documents in line with company or client branding
• Handle quick-turnaround amendments and print setups with precision
• Prepare and bind materials for meetings as required

Event Coordination & Internal Engagement:

• Assist with the planning and execution of internal events (team drinks, lunches, celebrations, Away Days)
• Provide occasional support to the wider PA team on corporate event logistics

Office & Admin Support:

• Provide cover for reception duties during holidays or lunch breaks
• Support CRM database upkeep – update contacts, log meeting notes, and maintain data accuracy
• Perform general administrative tasks including filing, scanning, archiving, and office errands
• Support the London Senior PAs with overflow tasks as needed

Required Skills & Experience:

• Proven experience (at least 3 years) in a similar PA or team assistant role within the finance, consulting, or professional services sector
• Excellent command of Outlook, PowerPoint, and Excel
• Experience using Concur (or similar expense software)
• High level of accuracy, attention to detail, and discretion

About You:

• Exceptionally organised and able to manage multiple priorities under pressure
• Personable and professional, with strong written and verbal communication skills
• Able to work effectively with a range of personalities and seniority levels
• A true team player, willing to step in and help wherever needed
• Proactive and solutions-oriented, with a "can-do" attitude
• Confident, polished, and discreet when handling sensitive information

Other:

• As part of the wider Support Team, you’ll be expected to contribute to the smooth running of the London office, assisting with cover during absences and taking on additional hours when needed
• Flexibility and adaptability are key in this collaborative, fast-moving environment