Personal Assistant - Global Communications

Dyson Institute; Greater London; On-site; GBP 35,000 - 52,000; Full time

Job summary

Dyson Institute in London is seeking a proactive Personal Assistant/Administrator to support the Global Communications Director and team. This role will manage diaries, travel, meetings and events, and provide professional administrative and project support in a fast-paced environment.

The position is onsite five days a week near Oxford Circus with occasional travel to Malmesbury; you should be discreet, highly organized and able to handle confidential matters with professionalism.

Qualifications

• .Experience as a PA/Administrator in a fast-paced environment.
• .

Responsibilities

• Diary management and coordination of appointments, meetings and calls.
• Arrange travel, visas, itineraries and accommodations; prepare expenses and reports.
• Support events, logistics, and supplier coordination; prepare presentations when required.
• Front of House and stakeholder liaison; maintain welcoming Dyson presence.
• Coordinate room bookings, access, and catering for large meetings and VIPs.
• Assist with BAU administrative tasks and process improvements.

Skills

PA/Administrator

MS Office

MS Teams

Communication

Discretion & confidentiality

Time management

Tools

Microsoft Office Suite

Job description

About Us

Dyson is a global technology enterprise. We solve the problems others choose to ignore, with surprising new inventions that defy convention and simply work better. We are a close-knit team working at the heart of product innovation through to the end of production. We work in a fully customised facility for our unique role. We work closely with designers across a wide range of products pushing boundaries in a fast-paced environment.

About The Role

This role will be responsible for providing a high-level administrative support and wider planning support to the Global Communications Director and team. A successful candidate will have excellent problem solving and organizational skills with the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for senior leaders in the team. This will be an active and challenging role that requires a forward thinking and proactive individual to provide professional, administrative and project support. The role is based in our Press Office near Oxford Circus and will require someone to be onsite 5 days a week. There is also a requirement for travel to Malmesbury, based on business need.

Responsibilities

• Diary management and coordination: Schedule and manage appointments, meetings, and calls. Manage all incoming meeting requests. Coordinate calendars, book meeting rooms, send invites, and ensure there are no conflicts in scheduling.
• Administrative support: Manage expenses claims, organize travel arrangements, itineraries, visa requirements etc. Book transport, hotels, cars, and plan travel schedules, including creating detailed itineraries and handling changes or cancellations. Assist with event planning and coordination Organize logistics for events and large meetings; send invitations, book rooms, venues, arrange catering (when applicable), and follow up with attendees. Prepare reports, dashboards, and presentations – sometimes at short notice: Compile, draft and format documents; recording and communicating minutes and actions from meetings where required.
• Team Support: Front of House, Stakeholder Management & Communication: Support and manage projects, events and visits – ensuring our visitors are well looked after at all times. Be the welcoming face of Dyson in the space. Support communications activity ensuring regular and positive communication with key stakeholders within the space and the wider Dyson community.
• Office Meetings: Support large or VIP office meetings—set up spaces, manage access, and handle food and drinks orders. Provide BAU and project activities with administrative support— supplier management and raising POs, event coordination, etc. Setting up suppliers and ensuring the prompt payment of including liaison with the accounts team.
• Undertake additional responsibilities to meet business requirements.

About You

• Experience as a PA/Administrator in a fast-paced environment.
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel, OneNote) and MS Teams.
• Effective communicator at all business levels.
• Team player with an approachable and positive attitude.
• Quick to adapt to changing priorities and urgent needs.
• High attention to detail.
• Handles confidential matters sensitively and diplomatically.
• Strong verbal and written communication skills.
• Confident in decision-making and task prioritisation.
• Proactive, self-motivated and conscientious.Shows initiative and suggests process improvements.

Benefits

At Dyson, Reward goes beyond just salary and bonuses. Through a comprehensive package of Financial, Lifestyle, and Health Benefits, we provide support tailored to every stage of life and the moments that matter most.

Working policy

At Dyson, our vibrant campus culture is built on in-person collaboration, creativity, and shared learning. Working side by side not only fuels our innovation, but also creates a strong sense of belonging. To nurture this dynamic and inclusive environment, we do not offer a regular hybrid working arrangement.

Equal Opportunity

Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.

Company Culture

At Dyson we are focused on solving the problems that others have ignored; solving them first using our technology and ingenuity. In order to achieve this we need to pioneer technologies that are different and authentic. This is the core of what we do and who we are. We must strive to create the future, every single day by developing new things, different things, things that go against the grain with a diverse and global team of ingenious minds. Dyson employs 14,000 people and is present in more than 80 countries. And while we are growing fast we want Dyson to remain a start-up in spirit with the freedom of experimentation and learning, constantly reinventing our products as well as reinventing how we work, how we sell and how we support our owners. At the same time we are working through the James Dyson Foundation, James Dyson Award and Dyson Institute to inspire future engineers and pioneering a new approach to engineering education. Underlining everything we do in this diverse environment is the need to always show respect, supporting each other as one team to overcome whatever challenges we encounter. We drive empowerment, development and equality in an inclusive environment for our people around the world. The future doesn’t just happen, we look to make it happen, to achieve leaps through pioneering new ideas.