Personal Assistant, Belfast

TN United Kingdom; Belfast; On-site; GBP 22,000 - 30,000; Full time

Job summary

An established public sector organization in Belfast is seeking a dedicated Personal Assistant to provide essential administrative support. In this full-time position, you'll manage diaries, prepare meeting documentation, and ensure effective communication between staff and external agencies. This role offers an opportunity to contribute to a vital service while honing your organizational and secretarial skills in a supportive environment. If you thrive on multitasking and enjoy working in a dynamic team, this position is perfect for you.

Qualifications

• Experience in secretarial and administrative roles with minute taking.
• Proficient in diary management and organizing meetings.

Responsibilities

• Provide administrative support to senior management teams.
• Maintain efficient filing systems and manage communications.

Skills

Diary Management

Secretarial Skills

Communication Skills

Typing

Organizational Skills

Education

RSA/OCR Stage II Text Processing

GCSEs Grade C or above

NVQ Level 2 in Administration

Tools

MS Teams

Job description

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My client, a leading public sector organisation based in Belfast, is looking for a Full-Time Personal Assistant / Administrative Assistant.

• 6 months (initially with extension possible)
• Full Time, Monday-Friday, 9am-5pm (hrs)

Main Duties / Responsibilities

For each of the following, the post holder will:

• Provide a secretarial and administrative service to the Head of Regional Medical Physics and Service Manager for the Regional Medical Physics Service team. Undertake a range of administrative support duties including receiving, processing, and distributing mail, personally dealing with routine items, and providing typing and admin support.
• Maintain an efficient and effective diary management system for all senior management teams, including preparation of all pre-meeting documentation in a timely and accurate manner.
• Support management meetings and events by preparing agendas, taking minutes, and compiling action plans as required.
• Develop and maintain both electronic and hard copy filing systems, including Bring Forward (BF) processes.
• Travel to venues throughout the Trust and participate in online meetings via MS Teams.
• Act as a point of contact for communication between staff and external agencies to ensure a full and efficient service.
• Make and receive telephone calls and take appropriate actions.

Qualifications and Experience

RSA/OCR Stage II Text Processing Part I and Part II (Word Processing/Typewriting) or equivalent.

Four GCSEs Grade C or above (including English Language) or equivalent, and one year secretarial/administrative experience.

OR

NVQ Level 2 in Administration and 1 year secretarial/administrative experience.

OR

2 years' secretarial experience with minute taking.