Personal Assistant

ALL.SPACE; Reading; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support its Executive team in Reading. This role encompasses calendar management, travel coordination, and high-level communications with internal and external stakeholders. The ideal candidate will demonstrate strong organizational skills, discretion, and the ability to work autonomously in a fast-paced environment, adapting to changing priorities and handling sensitive information.

Qualifications

• Proven track record of supporting senior executives.
• Ability to multi-task and prioritize workloads effectively.
• Strong ability to influence and communicate at various levels.

Responsibilities

• Manage calendars and coordinate meetings across time zones.
• Oversee travel and logistics for the Executive team.
• Produce reports and presentations as needed.

Skills

Time management

Communication

Confidentiality

Decision-making

Organizational skills

Interpersonal skills

Adaptability

Tools

MS Office

Job description

The role is to support the Executive team (CEO, CFO, CRO, COO, CTO, CCO) with activities including calendar management, meetings and travel & logistic management.The successful candidate will be based in our Reading offices between 8:00am and 5:00pm Monday to Friday, with the option to work remotely on limited occasions when agreed with Line Manager.The role requires some out-of-hour support when the Executive team are in other time zones.

• Calendar Management: Managing complex diaries over multiple time zones involving frequent adjustments, prioritisation of competing interests, and strategic time management.

• Communications: High-level communication &relationship management, representing executives in sensitive / strategic interactions with both internal and external stakeholders.

• Decision Making & Autonomy: A high degree of discretion, confidentiality, decision-making and autonomy.

• Travel & Logistic Management: Manage domestic and international itineraries, proactively plan for contingencies ensuring frictionless travel experiences.

• Meeting Co-Ordination: Organise and support board-level meetings, events, co-ordinating detailed logistics, catering ensuring a high standard of professionalism.

• Document Production: Produce reports, presentations, and briefing documents

• Executive Support: Supporting the Executive team & Head of Operations with Ad-hoc requests.

• Proven track record of providing support to Senior and Executive Managers in a fast paced and changing environment.

• Strong ability to multi-task, prioritise daily workloads and the flexibility to cope with changing tasks and priorities.

• Strong interpersonal skills and the ability to Influence at multiple levels in an organisation and with external stakeholders

• Highly organised individual and high attention to detail with a results-oriented mindset

• High levels of discretion and confidentiality,

• Ability to push back and manage critical situations as they arise.

• Excellent decision-making skills and ability to work on own initiative

• Experience of coordinating large meetings and small events

• Good MS Office experience. Competence in all MS tools and related applications, management systems and procedures.