Personal Assistant

TN United Kingdom; Preston; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive Personal Assistant to join their Commercial and Legal team. This role is perfect for someone who thrives in a dynamic environment and is skilled in managing diverse responsibilities, from providing confidential support to the director to coordinating legal documentation. The ideal candidate will possess strong organizational skills, be adept at handling multiple projects, and demonstrate proficiency in various ICT applications. If you are self-motivated and ready to make an impact, this opportunity could be your next career move.

Qualifications

• Experience in an administration or PA role in a high-pressure environment.
• Proficiency in diary management and travel arrangements.

Responsibilities

• Provide confidential administrative support to the director and legal team.
• Organize internal and external engagements, including travel and events.
• Coordinate legal reports and support legal training activities.

Skills

Administrative Support

Diary Management

Travel Arrangements

Stakeholder Engagement

Document Management

Tools

Outlook

Word

Excel

PowerPoint

Job description

Job Opportunity: Personal Assistant within our Commercial and Legal team

We have a fantastic opportunity for a proactive Personal Assistant to join our Commercial and Legal team. The successful candidate will be organized, initiative-taking, and capable of managing various responsibilities across the legal and executive domains.

Responsibilities

Support to the Director

• Provide confidential administrative and PA support to the director and legal team.
• Assess priorities, coordinate meetings, and ensure timely action on issues.
• Organize internal and external engagements, including travel and events.
• Maintain organized files and records, both paper and electronic.
• Prepare reports, background documents, and manage correspondence.
• Handle multiple projects simultaneously, ensuring follow-through.
• Coordinate company and Board meetings, including documentation and communication of decisions.
• Support overseas visits and other professional activities.
• Manage general administrative tasks as required.

Support to the Legal Team

• Contract management: processing, archiving, and document comparison.
• Manage law firm invoices: liaising, approvals, and budget monitoring.
• Maintain legal document storage and update standard forms and guidance.
• Coordinate legal reports and support legal training activities.

Requirements

• Experience in an administration, executive assistant, or PA role in a high-pressure environment.
• Proficiency in diary management, travel arrangements, and stakeholder engagement.
• Proficient with ICT applications: Expert in Outlook, Intermediate in Word, Excel, PowerPoint.

Key Personal Attributes

• Ownership of tasks, self-motivated, and proactive.
• Strong influencer and stakeholder management skills.
• Calm, professional, and solution-oriented.

If this role aligns with your skills and aspirations, apply promptly as the position may close early upon finding the right candidate.