Personal Assistant

Safer Group; Port Glasgow; On-site; GBP 20,000 - 25,000; Full time

Job summary

Join a dynamic and growing security technology company as a Personal Assistant. This entry-mid level role offers a supportive environment where you can develop your skills while assisting the Senior Leadership Team. You'll be involved in various administrative tasks, from managing schedules to supporting projects. Ideal for motivated individuals eager to contribute to a fast-paced SME.

Qualifications

• Entry-mid level position requiring enthusiasm and organisation.
• Experience with social media management is a plus.

Responsibilities

• Provide administrative support to the EA and Senior Team.
• Manage diaries, schedule meetings, and prepare documents.
• Assist with financial administration and maintain office supplies.

Skills

Enthusiasm

Organisational skills

Attention to detail

Good IT skills

Proactive attitude

Relationship building

Education

Higher grades in Maths and English at grade C

Bachelor’s degree in a relevant field

Tools

Microsoft Office Suite

Job description

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Safer Group are a young, dynamic, well established and rapidly growing technology focused security business, with strong capabilities in the development and deployment of security systems for temporary and remote sites. We work with some of the biggest names in construction, rail and civil engineering to secure their flagship projects from start to finish.

Are you ready to kickstart your career in a supportive and dynamic environment? We're looking for an enthusiastic and organised Entry-mid Level Personal Assistant to join our team.

This is a fantastic opportunity to gain valuable experience in all aspects of the administrative profession, and effect change in a fast-growing SME.

You will be supported by the Lead Executive Assistant to the CEO.For the right person, you will be the right hand to our Senior Leadership Team and take on special projects to effect real change and help shape the company culture.

We are open to someone who is just starting out in their career or someone operating around mid-level for this role.

Duties

• Providing general administrative support to the EA and the Senior Team
• Managing and organising diaries, scheduling meetings and booking meeting rooms.
• Assisting with the preparation of documents, presentations, and reports.
• Maintaining office supplies and ensuring the office environment is tidy and well-organised.
• Overseeing set up for customer meetings.
• Updating and maintaining SharePoint sites and records.
• Assisting with basic financial administration, such as processing invoices and expenses (with training).
• Supporting teams with projects and initiatives as required.
• Be a trusted colleague who can build relationships across departments
• Be our social captain. Create, manage and maintain a calendar of team activities, annual events and micro learnings for our teams.
• Learning and adapting to new systems and technologies.
• Becoming the company travel booking system super user (training will be given)

Job Specific Skills Required

• Enthusiasm and a genuine willingness to learn and develop new skills.
• Excellent organisational skills and attention to detail – you're someone who likes to keep things in order!
• Good IT skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• A proactive and can-do attitude – you're not afraid to take initiative and help-out where needed.
• Ability to maintain confidentiality and discretion
• An interest in AI and new software to increase productivity (desirable)
• The ability to be agile, pivot and prioritise
• Comfortable with change
• A relationship builder
• Experience with social media management

Qualifications

• Higher grades (or equivalent) in Maths and English at grade C
• Bachelor’s degree in a relevant field or relevant experience in this field.

If you are a motivated individual looking to contribute your skills in a dynamic setting, we encourage you to apply for this exciting opportunity as a Personal Assistant.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Security and Investigations

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