Personal Assistant

MAN COMMERCIAL PROTECTION LIMITED; Metropolitan Borough of Solihull; On-site; GBP 32,000 - 45,000; Full time

Benefits offered by this job

On-site parking

Pension scheme

Holiday entitlement (21 days + bankhol

Gym membership after probation

Job summary

MAN Commercial Protection Ltd is seeking an experienced PA / Executive Assistant to provide dedicated support to the CEO and Directors at our Solihull head office.

The role combines executive‑level PA duties with overseeing day‑to‑day office management across three sites, ensuring smooth operations in a fast‑paced security environment.

Reporting to the CEO and HR Director, you will handle confidential matters with discretion and work closely with senior leadership to support strategic objectives.

Qualifications

• Previous experience as a PA or Executive Assistant to senior leadership.
• Excellent organisational and diary management skills.
• Professional communication with executives, clients and stakeholders.
• High attention to detail and confidentiality.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Ability to work independently, use initiative and prioritise workloads.

Responsibilities

• Provide comprehensive PA and administrative support to the CEO and Directors.
• Manage diaries, appointments, meetings and schedules.
• Coordinate travel arrangements and bookings as required.
• Organise meetings and hospitality, including catering where needed.
• Handle telephones, correspondence and enquiries professionally.
• Oversee day‑to‑day office management across three sites.

Job description

PA / Executive Assistant to the CEO

Full-Time | Monday to Friday | 8:30am - 5:00pm

MAN Commercial Protection Ltd are looking for an experienced, highly organised and professional PA / Executive Assistant to provide dedicated support to our CEO and Directors.

As a well-established and rapidly growing security company, we are looking for a proactive individual who can thrive in a fast‑paced environment, manage competing priorities and ensure the smooth running of our three executive offices.

Based at our Head Office in Highland Court, Solihull, this varied role will combine executive‑level PA responsibilities with overseeing the day‑to‑day management of our three office buildings.

This is an exciting opportunity for the right individual to make the role their own, working closely with senior leadership and becoming an integral part of our growing business.

Reporting directly to the CEO and HR Director, the successful candidate will be confident, personable, highly organised and capable of handling confidential matters with professionalism and discretion.

Key Responsibilities

Executive & PA Support

• Provide comprehensive PA and administrative support to the CEO and Directors.
• Manage diaries, appointments, meetings and schedules, ensuring effective time management.
• Coordinate travel arrangements, accommodation, reservations and other bookings as required.
• Organise meetings, corporate events and hospitality arrangements, including catering and refreshments.
• Handle telephone calls, correspondence and enquiries professionally and efficiently.
• Assist with business communications, documentation and general administration.
• Support ad hoc projects and business requirements as directed by senior management.

Office Management & Front of House

• Oversee the smooth day‑to‑day running of our three office buildings at Highland Court, Solihull.
• Act as the first point of contact for visitors, clients and guests, ensuring a professional and welcoming experience.
• Coordinate meeting room bookings and ensure facilities are prepared to a high standard.
• Manage office supplies, equipment and general office requirements.
• Liaise with external suppliers, contractors and service providers where required.
• Maintain a professional, organised and welcoming office environment.
• Support the wider business with general administrative and operational requirements.

Skills & Experience Required

• Previous experience in a PA, Executive Assistant or similar senior administrative role is essential.
• Excellent organisational skills, with the ability to prioritise and manage multiple responsibilities.
• Confident and professional when communicating with senior executives, clients and external stakeholders.
• Excellent written and verbal communication skills, including a professional telephone manner.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office, including Outlook, Word and Excel.
• Experience coordinating meetings, events, travel and diary management.
• A proactive, flexible and solutions‑focused approach.
• Ability to work independently, use initiative and anticipate the needs of senior management.

What We Offer

• A competitive salary, dependent on experience.
• 21 days' annual leave plus UK Bank Holidays, increasing by one day for each completed year of service, up to a maximum of 25 days.
• Company contributory pension scheme.
• Free on‑site parking.
• The opportunity to work closely with senior leadership in a successful and expanding business.
• A varied and rewarding position with the opportunity to develop and take ownership of the role.
• Access to company‑funded gym membership after successful completion of probationary period.

The Opportunity

We are looking for someone who takes pride in their work, enjoys being organised and can confidently support a busy executive team.

The successful candidate will play an important role in supporting our CEO and Directors while ensuring our Head Office continues to operate efficiently and professionally.

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