Temporary Personal Assistant & Office Manager

Love Success; London Borough of Harrow; Sur place; GBP 28 000 - 45 000; Plein temps

Résumé du poste

Love Success is seeking a highly organised Temporary Personal Assistant & Office Manager in Harrow (North West London). The role combines executive support with office management, offering varied responsibilities from diary management to facilities and personal administration for the CEO and family.

The ideal candidate will be proactive, discreet, and capable of handling confidential tasks with strong communication and multitasking skills.

Qualifications

• Proven experience in office management or executive support.
• Discretion handling confidential information and sensitive matters.
• Strong communication, organisation and multitasking abilities.

Responsabilités

• Oversee daily office operations, facilities, supplies and safety.
• Manage directors' calendars, meetings, agendas and minutes.
• Coordinate travel, personal appointments and household staff for CEO and family.
• Monitor projects and follow up with stakeholders to ensure actions are completed.
• Handle onboarding/offboarding, holiday tracking and HR reporting.
• Assist with expense tracking, invoices and budget monitoring.

Connaissances

Organization

Multitasking

Discretion

Executive support

Communication

Project management

Outils

Microsoft Office

Asana

Description du poste

Temporary Personal Assistant & Office Manager

Location: Harrow, North West London
Working Pattern: Full-time, office-based 8.30AM until 6PM

Are you a highly organised, proactive and discreet professional looking for a varied role combining PA support and office management?

We're seeking an adaptable individual to oversee the smooth running of the office, support senior leadership and manage a range of personal and household responsibilities for the CEO and their family. This is a varied, hands-on position requiring exceptional organisation, initiative and confidentiality.

Key Responsibilities

• Office Management: Oversee daily office operations, facilities, supplies, visitors, IT, maintenance, health and safety and compliance.
• Executive Support: Manage directors' diaries, coordinate meetings, prepare agendas and minutes, track actions and handle confidential documents.
• Personal Assistance: Manage calendars, travel arrangements, appointments, household staff, suppliers, family activities and personal administration.
• Project Management: Maintain task lists, monitor deadlines, coordinate projects and follow up with stakeholders to ensure actions are completed.
• HR Administration: Manage onboarding and offboarding, employee records, holiday tracking, attendance and regular HR reporting.
• Financial Administration: Support expenses, invoices, budget tracking, insurance claims and vehicle administration.

About You

You'll have proven experience in office management, executive assistance or a similar senior support role, ideally supporting C-suite executives.

You'll also bring:

• Outstanding organisational and multitasking skills.
• Excellent communication skills and meticulous attention to detail.
• Strong Microsoft Office skills and confidence using project management tools such as Asana.
• A proactive, flexible and solutions-focused approach.
• The ability to handle sensitive business and personal matters with complete discretion.
• Experience in property development or construction would be advantageous.

The Opportunity

This is an excellent opportunity to take on a varied and rewarding position with significant responsibility, supporting both business operations and personal commitments.

Please note: Flexibility for occasional evening and weekend support is essential.