Personal Assistant

Allscreens Nationwide Ltd; Matlock; On-site; GBP 18,000 - 25,000; Full time

Job summary

A Personal Assistant position for Allscreens Nationwide Ltd in Darley Dale, Matlock, offers a full-time temporary contract with a pay rate of £15.40 per hour (PAYE). The role includes line management of a small team of secretaries and deputising for the Executive Assistant, acting as the main contact for the Deputy Leader and Cabinet Members, and managing deadlines and correspondence.

You will coordinate meetings, take minutes, process mail, and support civic duties.

Responsibilities

• Line management and allocate work on a day-to-day basis to a small team of secretaries.
• Deputise for the Executive Assistant when needed.
• Provide main point of contact for the Deputy Leader, Cabinet Members and Directors, filtering issues and resolving problems where possible.
• Proactively monitor correspondence to identify, track and address actions to meet deadlines.
• Manage the electronic diary of the Deputy Leader and Directors, prioritising appointments as necessary.
• Coordinate departmental and other meetings, including HR investigatory meetings, providing admin support and minute taking.
• Process and evaluate incoming mail, initiate responses and flag issues for decision making.
• Provide support for civic duties.

Job description

Personal Assistant needed in Darley Dale, Matlock, £15.40phPAYE - 5301460

• Line management and allocate work on a day-to-day basis to a small team of secretaries.
• Where necessary assist and deputise for the Executive Assistant.
• Provide the main point of contact for the Deputy Leader of the client / Cabinet Members / Directors acting as a filter for issues/problems, resolving most issues in person or via direct contact with senior staff to provide effective support and problem resolution.
• Proactively monitor the Deputy Leader of the client / Cabinet Members / Directors correspondence to ensure that any necessary/outstanding actions are identified, tracked and addressed to ensure all deadlines are met.
• Responsible for the effective management of the electronic diary of the Deputy Leader of the client / Cabinet Members / Directors, assessing priority of appointments and reallocation as necessary.
• Co-ordinate departmental and other meetings including HR related investigatory meetings; providing administrative support and minute taking as required, ensuring that any action points are followed up.
• Processing and evaluating incoming mail; initiating responses as appropriate and highlighting issues for further investigation to support decision making.
• Provide support and assistance where necessary in carrying out civic duties.

This is aFull time role on a temporary contract basis

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please beprepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.