Personal Assistant

Orion Electrotech; Birmingham; On-site; GBP 28,000 - 36,000; Full time

Job summary

Orion Electrotech is seeking an experienced Personal Assistant to provide high-level support to the MD and Senior Leadership team in Birmingham on a 1 year fixed term maternity cover. In this fast-paced role you will manage complex diaries, coordinate internal and external meetings, travel, and board materials while handling confidential information with discretion and professionalism.

You will liaise with suppliers and partners, support HR administration, and help organise events and

Qualifications

• Proven PA or EA experience supporting MDs or senior leaders.
• Excellent organisational skills with high attention to detail.
• Strong communication and stakeholder management abilities.
• Ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Manage complex diaries, meetings, and travel arrangements.
• Prepare documents, presentations, and meeting materials.
• Minuting meetings, tracking actions, and following up on deliverables.
• Coordinate office, HR admin, events, and liaise with stakeholders.

Skills

Diary management

Stakeholder management

MS Office

Organisation

Communication skills

Gatekeeping

Tools

Microsoft Office

Job description

We are looking for an experienced and outgoing Personal Assistant to provide high-level support to the MD and Senior Leadership team in a fast-paced environment for our key client in Birmingham on a 1 year Fixed Term Contract basis to cover Maternity leave.

This is a varied role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities while acting as a key point of contact for internal and external stakeholders.

The Role

You will provide comprehensive administrative and executive support, ensuring the smooth day-to-day operation for the Managing Director and SLT team.

• The Personal Assistant will be managing complex diaries, meetings, appointments, and travel arrangements.
• Preparing documents, presentations, reports, and meeting materials.
• Organising and minuting meetings, tracking actions, and following up on key deliverables.
• The Personal Assistant will be managing executive inboxes, prioritising correspondence, and handling enquiries professionally.
• Coordinating domestic and international travel, accommodation, and expenses.
• Supporting company events, conferences, exhibitions, and employee engagement activities.
• Liaising with suppliers, visitors, and external partners.
• Assisting with HR administration and wider business projects.
• Coordinating office and facilities-related activities to maintain a professional working environment.
• The Personal Assistant will be handling confidential and commercially sensitive information with discretion and professionalism.

About You

• Proven experience in a Personal Assistant, Executive Assistant, or similar supporting an MD, senior leaders or executives.
• Experience working for a Medium to Large organisation and ideally an Engineering / Manufacturing organisation but not essential
• An ability to balance an open door policy with gatekeeping at appropriate times
• Excellent organisational skills with strong attention to detail.
• Highly proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong communication and stakeholder management skills.
• Ability to work independently, manage competing priorities, and thrive under pressure.
• Professional, proactive, and solutions-focused approach.
• High levels of integrity and confidentiality.

Hours

1 Year Maternity Cover Fixed Term Contract - Ideally available immediately

Monday to Thursday - 7:30am - 4:00pm (some flex on start and finish)

Monday to Friday - 7:30am - 1pm

Due to the nature of the business you must be eligible for SC Clearance

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