Personal Assistant

TFAS Enterprises LTD; Leeds; On-site; GBP 27,000 - 32,000; Full time

Benefits offered by this job

25 days annual leave

Buy/sell annual leave

4pm finish every Friday

Annual performance bonus

Death in Service 4x salary

Employee Assistance Programme

Job summary

TFAS Enterprises in Leeds is seeking an organised Personal Assistant to provide day-to-day support to the CEO and Group Chairman. You'll manage diaries, coordinate meetings and travel, and help ensure their day-to-day commitments run smoothly.

This full-time role offers exposure to senior leadership, opportunities to develop your career, and a supportive team within a growing group of companies.

Qualifications

• Previous PA/administrative support experience preferred.
• Organised and able to manage multiple priorities with discretion.
• Excellent written and spoken communication, professional demeanour.

Responsibilities

• Manage diaries, appointments and meetings for the CEO and Group Chairman.
• Coordinate meetings, prepare agendas, take minutes and track actions.
• Organise travel, accommodation and itineraries.
• Support emails, calls and general administration.
• Liaise with colleagues, clients and visitors with professionalism.

Skills

Organised

Attention to detail

Multi-tasking

Written and verbal communication

Relationship building

Initiative

Discretion

Microsoft Office

Flexible the collaborative approach

Travel coordination

Education

PA/EA or similar experience

Tools

Microsoft Office

Job description

TFAS Enterprises is a successful and growing group of businesses bringing together market-leading digital marketing capability, independent financial advice and specialist compliance services. Headquartered in Central Leeds our Group comprises TFAS Wealth, Inzuzo and TFAS Compliance Services. Together, we help thousands of consumers across the UK access quality financial advice, whilst also providing specialist services to businesses across the financial services sector.

About the Role

We're looking for an organised, proactive and personable Personal Assistant to provide day-to-day support to our CEO and Group Chairman. This is a varied role at the heart of the business, offering a great opportunity for someone with previous PA or administrative support experience to develop their career. You'll play an important role in supporting two busy senior leaders, managing their diaries, coordinating meetings and travel, keeping track of actions and priorities, and helping to ensure their day-to-day commitments run smoothly.

Salary: Up to £30,000 (DOE)

Hours: Full-time, 37.5 hours per week | Monday-Friday, 9:00am-5:30pm. Occasional flexibility may be required outside of normal working hours, along with some travel within the UK as required.

Responsibilities

• Managing busy diaries, appointments and meetings, helping to make the best use of the CEO and Group Chairman’s time.
• Coordinating meetings, preparing agendas, taking minutes and keeping track of actions and deadlines.
• Organising travel, accommodation and itineraries.
• Supporting with emails, correspondence, telephone calls and general administration.
• Keeping on top of priorities and proactively following up with colleagues on outstanding actions.
• Acting as a friendly and professional point of contact for colleagues, clients, partners and visitors to the office.
• Handling confidential and sensitive information with discretion.
• Providing administrative support for projects and initiatives across the Group.
• Supporting our People team with company events and activities.
• Helping to keep our Central Leeds office running smoothly, including coordinating suppliers and maintaining office supplies.
• Providing support to the wider team when required.

Qualifications

You’ll ideally have some previous experience working as a PA, Personal Assistant, Team Assistant, Executive Assistant or in a similar administrative support role.

Required Skills

• Is exceptionally organised and enjoys keeping things on track.
• Has excellent attention to detail and takes pride in getting things right.
• Can confidently manage multiple tasks and changing priorities.
• Communicates clearly and professionally, both verbally and in writing.
• Is comfortable building relationships and dealing with people at all levels.
• Is proactive and willing to use initiative.
• Is trustworthy and understands the importance of discretion and confidentiality.
• Is confident using Microsoft Office and comfortable learning new systems.
• Has a positive, flexible and collaborative approach.
• Is happy working from our Central Leeds office and able to travel occasionally when required.

Pay and Benefits Package

We want TFAS Enterprises to be somewhere great people enjoy working, developing and building their careers. As part of the team, you'll benefit from:

• 25 days' annual leave plus Bank Holidays, increasing by one day per year after three years' service, up to five additional days.
• Buy and sell annual leave scheme, giving you the option to purchase up to five additional days.
• 4pm finish every Friday.
• Annual performance-related company bonus and salary review.
• 4x salary Death in Service cover.
• 24/7 access to our Employee Assistance Programme.
• Support for continuous professional development and further study.
• Regular team and social events.
• Free mortgage advice.

Why Join Us?

This isn’t a role where you'll be sitting on the side-lines. You'll work closely with two of the most senior people in our business, giving you valuable exposure to the day-to-day running of a successful and growing group of companies. For someone relatively early in their PA career, it's a fantastic opportunity to build your experience, develop your skills and learn from senior leaders, whilst becoming a trusted and valued member of the wider team.

TFAS Enterprises is committed to providing equal opportunities and creating an inclusive workplace where everyone is treated fairly and with respect.

We welcome applications from all suitably qualified candidates regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.

We make recruitment decisions based on skills, experience and suitability for the role, and are committed to ensuring our recruitment process is fair and accessible. If you require any reasonable adjustments during the application or interview process, please let us know.