Personal Assistant

Confidential; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Confidential, with UK head office in London's West End, seeks an interim Personal/Executive Assistant to support a divisional VP. This hands-on role involves managing international calendars, coordinating across time zones and ensuring timely follow-up actions.

You will handle proactive inbox management, process invoices, and assist with projects and events while liaising with cross-functional teams across the business.

Qualifications

• Prior experience as a Personal or Executive Assistant within the private sector is a necessity for this position.
• Experience within an international / global business would be advantageous.

Responsibilities

• Managing international diaries and calendars, coordinating meetings across multiple time zones.
• Proactive inbox management, prioritising communications and ensuring timely responses and follow-up actions.
• Processing invoices and supporting financial administration.
• Assisting with a range of projects and events, helping to coordinate key business initiatives from planning through to delivery.
• Building strong relationships with colleagues across the business, acting as a key point of contact for international offices and cross-functional teams.
• Providing wider administrative and operational support to ensure business priorities are delivered seamlessly

Skills

Diary management

Inbox management

Invoice processing

Project coordination

Cross-functional collaboration

Stakeholder management

Job description

Your new company

This business are an international manufacturing business with a presence in over 60 countries and leaders in their sphere. With their UK head office located in London's West End, they have recognised a need for an Executive Assistant to join their team on an interim basis in supporting a divisional VP.

Your new role

As a Personal Assistant within the business, this role will include but not be limited to the following:

• Managing international diaries and calendars, coordinating meetings across multiple time zones.
• Proactive inbox management, prioritising communications and ensuring timely responses and follow-up actions.
• Processing invoices and supporting financial administration.
• Assisting with a range of projects and events, helping to coordinate key business initiatives from planning through to delivery.
• Building strong relationships with colleagues across the business, acting as a key point of contact for international offices and cross-functional teams.
• Providing wider administrative and operational support to ensure business priorities are delivered seamlessly

What you'll need to succeed

Prior experience as a Personal or Executive Assistant within the private sector is a necessity for this position. Experience within an international / global business would be advantageous.