Personal Assistant

Next Employment Ltd; Greater London; On-site; GBP 32,000 - 48,000; Full time

Job summary

Next Employment Ltd invites applications for a Personal Assistant to join an established Executive PA Support team in the insurance and financial services sector. The role provides senior-level administrative and secretarial support within the Chief Risk Officer's reporting lines.

Key duties include diary management, travel arrangements, committee papers, and expense processing. The successful candidate will have PA/EA experience and strong MS Office skills, with superb organisation and

Qualifications

• Prior experience as Personal Assistant or Executive Assistant.
• Experience in insurance, financial services or professional services.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience managing multiple diaries and competing priorities.
• Excellent written and verbal communication skills.
• Exceptional organisational skills and attention to detail.
• Proactive, can-do attitude with problem-solving skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex diaries and coordinate multiple meetings.
• Arrange extensive domestic and international travel with detailed itineraries.
• Coordinate committee papers and ensure deadlines are met.
• Prepare meeting documentation and distribute to stakeholders.
• Handle internal and external calls and enquiries.
• Process and record expenses promptly.
• Maintain holiday, sickness and absence records.
• Organise meetings, venues, catering and logistics.
• Provide cover for other PAs and EAs as needed.
• Support senior stakeholders with discretion and initiative.

Skills

PA/EA experience

Insurance/FS industry experience

MS Office proficiency

Diary management

Communication skills

Organisational skills

Problem solving

Confidential information handling

Tools

Outlook

Word

Excel

PowerPoint

Job description

Personal Assistant – 6-Month Fixed-Term Contract

We are currently recruiting for an experienced Personal Assistant to join an established Executive PA Support team within the insurance and financial services sector.

This is an excellent opportunity for a proactive and highly organised PA to provide senior-level administrative and secretarial support in a fast-paced environment. This is supporting within the Chief Risk Officer's direct reports and their associated teams so experience supporting CRO would be beneficial.

The Role

You will provide high-quality support to senior stakeholders and their wider teams, ensuring the smooth and efficient running of day-to-day activities.

Key responsibilities will include:

• Managing complex diaries and coordinating multiple meetings
• Arranging extensive domestic and international travel, including flights, hotels and detailed itineraries
• Coordinating committee papers and ensuring deadlines are met
• Preparing meeting documentation and ensuring information is distributed to relevant stakeholders
• Managing internal and external calls and enquiries
• Processing and recording expenses accurately and promptly
• Maintaining holiday, sickness and absence records
• Organising meetings, venues, catering and other logistical requirements
• Providing cover for other PAs and EAs across the wider team
• Handling sensitive and confidential information with professionalism and discretion
• Proactively identifying issues and using initiative to implement effective solutions

You will be confident working in a busy, professional environment and supporting senior stakeholders.

You will ideally have:

• Previous experience working as a Personal Assistant or Executive Assistant
• Experience within insurance, financial services or a similar professional services environment
• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
• Experience managing multiple diaries and competing priorities
• Excellent written and verbal communication skills
• Exceptional organisational skills and attention to detail
• A proactive, can-do approach with strong problem-solving skills
• The ability to manage confidential and sensitive information appropriately