Personal Assistant

pladis Global; Greater London; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Annual bonus

Private medical Insurance

25 days holiday

Cycle to work

Employee assistance

Job summary

pladis Global is seeking a proactive Personal Assistant to support the UK Leadership Team, improving diary management, travel coordination and meeting preparation. You will work closely with senior HR leaders, driving initiatives with minimal instruction and delivering high-quality administrative support.

In a fast-paced, collaborative environment at our West London MIU Campus, you will manage complex calendars, coordinate onboarding and liaise across global teams.

Qualifications

• Strong organisational skills.
• Proven experience providing PA support to senior HR stakeholders/leaders.
• Ability to work independently with minimal instruction.
• Experience in a fast-paced business environment.
• Strong partner management experience and ability to manage multiple tasks.
• MS Office / Outlook / SharePoint expertise.

Responsibilities

• Diary Management for UK Leadership Team members.
• Coordinate travel arrangements.
• Manage and coordinate internal and external meetings; prioritise agenda; take minutes; manage attendees.
• Conference and meeting organisation.
• Manage projects and initiatives.
• Coordinate onboarding inductions of extended leadership team.
• Collaborate with global/region/site teams to support business activities.
• Maintain alignment with the wider PA network and seek process improvements.
• Manage requisitions and purchase orders; cost centre management.
• Email management and response on behalf of Leadership team.
• Craft PowerPoint presentations.
• Proactive setup and ownership of team SharePoint sites.

Skills

Organisational skills

PA support to executives

Independent worker

Fast-paced environment

Partner management

MS Office / SharePoint

Tools

MS Office

Outlook

SharePoint

Job description

Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you.

As proud bakers and chocolatiers and custodians of iconic global brands, we don’t compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits.

To succeed at pladis you need to be purpose-led , resilient and positive to succeed here because we expect pace and agility , we insist on collaboration and demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact

Site Introduction

In 2021, pladis proudly opened the doors to our vibrant global hub, the MIU Campus. Located in the heart of Chiswick Park, West London. Just a short 5-minute walk from Gunnersbury Station, our campus is nestled within 33 acres of beautifully landscaped gardens, offering a welcoming and inspiring environment for all. Chiswick Park is home to both our UK and Global Corporate teams, bringing together diverse teams across the business.

What will this role achieve?

You will work with specific UK Leadership team members to support diary management, team coordination and other support activities to ensure that the leadership team member is able to operate effectively and manage the team to deliver their business objectives. Your days will be varied due to the unique requirements of each team and activities may include conference organisation, travel arrangements, diary management, PO management and meeting preparation. Overall you will need to be extremely proactive, collaborative and a standout colleague to the team!

What will be your key deliverables?

• Diary Management for the UK Leadership Team members
• Coordinating travel
• Managing and coordinating internal and external meetings including prioritising the agenda, taking minutes, managing attendees
• Conference and meeting organisation
• Managing projects and initiatives
• Coordinating onboarding inductions of extended leadership team
• Collaborating closely with global / other region / site teams to support business activities
• Maintaining alignment and collaboration with wider PA network, actively seeking opportunities for process and organisation improvement
• Managing requisitions and purchase orders
• Cost centre management
• Email management and response on behalf of Leadership team member
• Crafting power point presentations
• Proactive set up, management and ownership of team share-point sites

Bring your experience!

Essential

• Strong organisational skills
• experience of providing PA support to senior HR stakeholders/leaders
• Proven ability to work independently and drive initiatives with minimal instruction
• Experience of working within a fast-paced business
• Strong partner management experience and ability to manage multiple tasks
• Microsoft office / outlook / SharePoint expertise

What will the interview process be?

• Initial Telephone call with Talent Acquisition
• 1st stage interview – 45 minutes competency-based interview based on our company values and your experiences.
• 2nd stage interview – 90 minutes – a technical interview to understand your skill set/case study or presentation interview.

pladis does also use both Psychometric and Aptitude tests to support our processes so you may be asked to complete these as part of your process. Some processes may differ, but we will keep you updated!

What does pladis offer you?

• Annual Incentive Plan (AIP)– this is the business’s annual bonus scheme.
• Opportunity to self-enrol into Health Cash Plan
• Private medical Insurance (if eligible by grade)
• Enhanced parental leave and a supportive phased return-to-work program to help colleagues balance family and career.
• Stakeholder Pension Scheme
• Life Assurance Cover ~ upon enrolment to Stakeholder Pension Scheme
• 25 days + bank holidays
• Holiday Enhancement Scheme
• 1 Volunteering Day per year
• Cycle to work scheme
• Discounted gym membership – Carlisle and Chiswick only
• Discount and Cashback Scheme – make your everyday spending work hard for you on major high street brands, supermarkets and services
• Access to Employee Assistance Programme
• Financial Wellbeing Support
• Access to great training and development opportunities

Our Values

Purpose led – We’re energised and guided by our purpose to bring happiness with every bite

Agile – We’re ever evolving, we never stand still, always improving for our customers and our consumers.

Positive – We’re highly motivated optimistic, courageous, and we inspire each other to be better

Resilient - We’re persistent in the face of setbacks, quick to adapt, learn and move forward

Collaborative – We gain strength from operating as one pladis, winning and succeeding together

Best mix of ingredients

pladis is an equal opportunities employer, like every great recipe we’re a thoughtful mix. A happy and inclusive place to work that’s as diverse as our consumers and the communities we support, live and work in, all around the world. Where every voice is heard, and difference is celebrated. Where fresh perspectives and new ideas help us grow and thrive.

Accessibility at Chiswick:

Our Chiswick site has step-free access, accessible entrances nad lifts between floors to support with individuals with mobility needs. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to receive other benefits and privileges of employment, and where possible to perform key job functions.

pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.

We operate a strict Preferred Supplier List. If you are a recruitment agency and wish to submit candidate to be considered for this vacancy, you must have agreed to, and signed, our terms of business.
We will not accept CVs from any other sources other than those currently on our PSL. We will not pay a fee for any candidate that has not been represented by a provider on our PSL.