Personal Assistant

pladis Foods Limited; Greater London; On-site; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Annual Incentive Plan

Health plan

Private medical Insurance

Pension scheme

25 days holiday

Volunteer day

Cycle to work

Training opportunities

Job summary

pladis Foods Limited in London is seeking a proactive Personal Assistant to join the UK Leadership Team. You will manage diaries, coordinate travel, prepare meetings, and support senior HR leaders to keep the team aligned with business objectives.

The role requires independent working, strong organisation, and experience in fast-paced environments. You will partner with global teams, handle requisitions andPOs, craft presentations, and maintain SharePoint sites to drive efficient operations.

Qualifications

• Experience providing PA support to senior stakeholders/leaders.
• Proven ability to manage diaries, travel, and meetings in a fast-paced environment.
• Strong partner management and ability to handle multiple tasks with minimal instruction.

Responsibilities

• Diary management for UK Leadership Team members.
• Coordinate travel arrangements and meeting logistics.
• Plan and coordinate internal and external meetings, take minutes, manage attendees.

Skills

PA support

Diary management

Travel coordination

Meeting coordination

PowerPoint

SharePoint

MS Office

Tools

MS Office

SharePoint

Outlook

Job description

Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you. As proud bakers and chocolatiers and custodians of iconic global brands, we don’t compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits. To succeed at pladis you need to be purpose‑led, resilient and positive to succeed here because we expect pace and agility, we insist on collaboration and demand accountability.

Site Introduction

In 2021, pladis proudly opened the doors to our vibrant global hub, the MIU Campus. Located in the heart of Chiswick Park, West London. Just a short 5‑minute walk from Gunnersbury Station, our campus is nestled within 33 acres of beautifully landscaped gardens, offering a welcoming and inspiring environment for all. Chiswick Park is home to both our UK and Global Corporate teams, bringing together diverse teams across the business.

What will this role achieve?

You will work with specific UK Leadership team members to support diary management, team coordination and other support activities to ensure that the leadership team member is able to operate effectively and manage the team to deliver their business objectives. Your days will be varied due to the unique requirements of each team and activities may include conference organisation, travel arrangements, diary management, PO management and meeting preparation. Overall you will need to be extremely proactive, collaborative and a standout colleague to the team!

What will be your key deliverables?

• Diary Management for the UK Leadership Team members
• Coordinating travel
• Managing and coordinating internal and external meetings including prioritising the agenda, taking minutes, managing attendees
• Conference and meeting organisation
• Managing projects and initiatives
• Coordinating onboarding inductions of extended leadership team
• Collaborating closely with global / other region / site teams to support business activities
• Maintaining alignment and collaboration with wider PA network, actively seeking opportunities for process and organisation improvement
• Managing requisitions and purchase orders
• Cost centre management
• Email management and response on behalf of Leadership team member
• Crafting power point presentations
• Proactive set up, management and ownership of team share‑point sites

Bring your experience! Essential

• Strong organisational skills experience of providing PA support to senior HR stakeholders/leaders
• Proven ability to work independently and drive initiatives with minimal instruction
• Experience of working within a fast‑paced business
• Strong partner management experience and ability to manage multiple tasks
• Microsoft office / outlook / SharePoint expertise

What does pladis offer you?

• Annual Incentive Plan (AIP) – this is the business’s annual bonus scheme.
• Opportunity to self‑enrol into Health Cash Plan
• Private medical Insurance (if eligible by grade)
• Enhanced parental leave and a supportive phased return‑to‑work program to help colleagues balance family and career.
• Stakeholder Pension Scheme
• Life Assurance Cover ~ upon enrolment to Stakeholder Pension Scheme
• 25 days + bank holidays
• Holiday Enhancement Scheme
• 1Volunteering Day per year
• Cycle to work scheme
• Discounted gym membership – Carlisle and Chiswick only
• Discount and Cashback Scheme – make your everyday spending work hard for you on major high street brands, supermarkets and services
• Access to Employee Assistance Programme
• Financial Wellbeing Support
• Access to great training and development opportunities

What will the interview process be?

Initial Telephone call with Talent Acquisition

1st stage interview – 45 minutes competency‑based interview based on our company values and your experiences.

2nd stage interview – 90 minutes – a technical interview to understand your skill set/case study or presentation interview.

pladis does also use both Psychometric and Aptitude tests to support our processes so you may be asked to complete these as part of your process. Some processes may differ, but we will keep you updated!

Our Values

• Purpose led – We’re energised and guided by our purpose to bring happiness with every bite
• Agile – We’re ever evolving, we never stand still, always improving for our customers and our consumers.
• Positive – We’re highly motivated optimistic, courageous, and we inspire each other to be better
• Resilient - We’re persistent in the face of setbacks, quick to adapt, learn and move forward
• Collaborative – We gain strength from operating as one pladis, winning and succeeding together
• Best mix of ingredients pladis is an equal opportunities employer, like every great recipe we’re a thoughtful mix. A happy and inclusive place to work that’s as diverse as our consumers and the communities we support, live and work in, all around the world. Where every voice is heard, and difference is celebrated. Where fresh perspectives and new ideas help us grow and thrive.

Accessibility at Chiswick:

Our Chiswick site has step‑free access, accessible entrances nad lifts between floors to support with individuals with mobility needs. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to receive other benefits and privileges of employment, and where possible to perform key job functions.

pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.

We operate a strict Preferred Supplier List. If you are a recruitment agency and wish to submit candidate to be considered for this vacancy, you must have agreed to, and signed, our terms of business. We will not accept CVs from any other sources other than those currently on our PSL. We will not pay a fee for any candidate that has not been represented by a provider on our PSL. pladis is an ambitious global snacking company and home to much loved brands including McVitie’s, GODIVA and Ülker. pladis also owns regional brands Jacob’s, Go Ahead, Flipz, Turtles, BN, Verkade and many more products across sweet and savoury biscuits, wafer, cake and chocolate. Formed in 2016, pladis is the proud steward of over 300 years of family baking and confectionery experience. The expertise of our 15,000+ global workforce spans 26 bakeries and factories and is united by our purpose: to ‘bring happiness with every bite’. As a responsible business delivering the highest quality products and exceptional service, pladis’ products have the potential to reach more than four billion people across the world.

For more information, please visit : www.pladisglobal.com