Personal Assistant

Plexal; Greater London; Hybrid; GBP 35,000 - 40,000; Full time

Benefits offered by this job

Salary: £35,000–£40,000

Annual bonus scheme

Pension scheme (up to 10%)

Private healthcare, life assurance and

25 days holiday + bank holidays

Volunteering day

Job summary

Plexal is seeking a proactive Personal Assistant to support the Senior Leadership Team, including the COO, Chief People Officer and CFO. You will manage complex diaries, coordinate high-level meetings, and handle travel logistics across Plexal sites.

The role requires discretion and excellent communication with internal teams and external partners. You will also support expense processing, document preparation, and help drive executive efficiency through improved processes and event planning.

Qualifications

• Strong organisational skills and ability to prioritise multiple tasks.
• Excellent written and verbal communication with senior stakeholders.
• Discretion when handling confidential information.
• Ability to work with C-suite and cross-functional teams.

Responsibilities

• Manage day-to-day diary and inbox for SLT.
• Coordinate internal and external meetings with priority across time zones.
• Book travel, accommodation and logistics; process expenses and purchase orders.
• Prepare basic documents and correspondence for executives.

Skills

Organisational skills

Communication

Discretion

Decision making under pressure

Tools

Microsoft Office Suite

Outlook/Teams/Calendar

SharePoint

OneDrive

Job description

As a Personal Assistant, you will provide day-to-day organisational and administrative support to members of the Senior Leadership Team including the Chief Operating Officer, Chief People Officer and Chief Financial Officer. This will include diary and travel management, relationship building and communication, to both internal teams and external clients and customers. This role will play a key role strategically and operationally in supporting the SLT in leading the Plexal team.

What You'll Do

Diary and inbox management

• Manage complex calendars using Outlook/Teams, ensuring effective scheduling across time zones and priorities
• Coordinate high-level internal and external meetings
• Screen emails and draft responses

The Role's Purpose

As a Personal Assistant, you will provide day-to-day organisational and administrative support to members of the Senior Leadership Team including the Chief Operating Officer, Chief People Officer and Chief Financial Officer. This will include diary and travel management, relationship building and communication, to both internal teams and external clients and customers. This role will play a key role strategically and operationally in supporting the SLT in leading the Plexal team.

What You'll Do

Diary and inbox management

• Manage complex calendars using Outlook/Teams, ensuring effective scheduling across time zones and priorities
• Coordinate high-level internal and external meetings
• Screen emails and draft responses

Administrative support

• Book travel, accommodation, and logistics
• Process expenses and raise purchase orders
• Prepare basic documents and correspondence

Stakeholder management

• Act as a key point of contact for senior stakeholders
• Build strong relationships internally and externally
• Handle sensitive information with discretion

Coordination

• Liaise with internal teams to support priorities
• Ensure deadlines and commitments are met
• Track key actions and ensure follow-through
• Support event planning, internal meetings and team away days

Operational oversight

• Improve processes and systems for executive efficiency
• Support company-wide initiatives or projects

Other requirements

• Business travel across Plexal sites may be required
• This role may require Security Clearance ( See more on clearance eligibility. )

Your Skills

• Strong organisational skills with the ability to manage multiple priorities and projects simultaneously
• Confidence to seek out information across the business and push back on conflicting priorities
• Discretion with sensitive and confidential information
• Excellent written and verbal communication skills, with the ability to interact effectively with C-level executives and stakeholders
• Strong problem-solving skills and the ability to make decisions in a fast-paced environment.
• Proficient in Microsoft Office Suite, specifically:
• Microsoft Outlook, Teams and Calendar management tools
• SharePoint and OneDrive for document management

Who You Are

• Self-motivated and highly organised
• Ability to thrive in ambiguous scenarios
• Ability to work in a high-pace environment
• Willing to learn and develop

Why us?

We thrive in a dynamic and fast-paced work environment dedicated to empowering innovators. We embrace individuals who leverage technology and creativity to tackle our greatest challenges head-on. We strongly advocate for maintaining a harmonious work-life balance, our goal is to ensure every member of our team can authentically be themselves and live their best lives. We firmly believe that innovation and creativity flourish when we cultivate a diverse workforce, comprising highly skilled individuals with a wide range of perspectives to contribute.
In return we will offer you:

• Salary: £35,000 up to £40,000 depending on skills and experience
• Annual bonus scheme
• A generous pension scheme (with a company contribution of up to 10%)
• Private healthcare, life assurance and critical illness cover
• 25 days holiday plus bank holidays
• Volunteering day

Plexal is an equal opportunities employer and we actively encourage applicants from individuals from all backgrounds. We are a Disability Committed employer and are willing to make reasonable adjustments throughout the recruitment process.