Personal Assistant

Dar; Greater London; On-site; GBP 38,000 - 52,000; Full time

Job summary

Dar, a multidisciplinary consulting organization, seeks a proactive Personal Assistant to the Managing Director to safeguard time, meetings and confidential information, ensuring effective management of commitments. The role acts as a trusted point of coordination for the MD and offers occasional HR/Legal support and travel coordination.

You will manage the MD’s diary, coordinate meetings, draft correspondence, and prepare briefing materials while handling sensitive information with absolute

Qualifications

• Experience in a PA or senior administrative role is highly desirable.
• Excellent organisational and time-management skills, able to handle multiple priorities.
• Strong written and verbal communication with senior stakeholders.
• High levels of discretion and confidentiality when handling sensitive information.
• Proficiency in Microsoft Office 365 applications.

Responsibilities

• Provide high-level PA support to the Managing Director and manage diary and priorities.
• Coordinate internal and external meetings and ensure briefings are prepared.
• Manage inbox and correspondence, draft responses as appropriate.
• Prepare agendas, papers and briefing materials; take notes and track actions.
• Coordinate travel for the MD including flights, accommodation and itineraries.
• Provide cover for the Travel Manager during absences and assist HR/Legal when needed.
• Handle expenses, filing and events; support senior leadership on ad hoc projects.

Skills

PA experience

Diary management

Stakeholder Management

Discretion & confidentiality

Time management

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Job description

Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 55,000 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.

Job Purpose

Provide high-level executive, administrative and organisational support to the Managing Director, ensuring their time, meetings, correspondence and key commitments are effectively managed. The role acts as a trusted point of coordination for the MD, handles confidential and commercially sensitive information, and provides occasional support to HR and Legal as well as temporary cover for the Travel Manager during periods of absence.

Key Responsibilities

• Provide comprehensive PA support to the Managing Director, proactively anticipating requirements and managing competing priorities.
• Manage the MD’s complex and changing diary, coordinate internal and external meetings, and ensure the MD is fully briefed and prepared for key commitments.
• Manage the MD’s inbox and correspondence, prioritising communications and drafting or responding where appropriate.
• Prepare meeting agendas, papers, presentations and briefing materials; take accurate notes and follow up agreed actions and deadlines.
• Coordinate business travel for the MD, including flights, accommodation, transfers and detailed itineraries, resolving changes or urgent issues promptly.
• Provide temporary cover for the Travel Manager during planned or unplanned absence, coordinating travel requests to maintain continuity of business travel arrangements.
• Manage expenses, filing, document management and other relevant administrative processes, and organise events, conferences, client meetings and occasional corporate hospitality.
• Support the MD and senior leadership team with ad hoc projects, research, business initiatives, follow-ups and key deliverables.
• Act as a key point of contact between the MD and internal and external stakeholders, building strong professional relationships and handling sensitive information with absolute discretion.
• Provide occasional administrative and coordination support to the HR and Legal teams during busy periods or when additional resource is required.

Values Alignment

• Demonstrates proactive support, sound judgement, discretion and accountability; works independently while collaborating effectively across teams; communicates professionally with stakeholders at all levels; and maintains a consistently high standard of organisation, accuracy, confidentiality and service.

Qualifications (Minimum education, certifications, experience)

• Previous experience in a PA or senior administrative support role is HIGHLY desirable; candidates with lower years of experience may be considered where they demonstrate strong potential, the right attitude and a genuine ambition to build a long-term PA career.
• Exceptional organisational and time-management skills, with the ability to manage multiple priorities and remain calm under pressure.
• Excellent written and verbal communication skills, strong attention to detail, sound judgement and confidence dealing with senior stakeholders.
• High levels of discretion and confidentiality, particularly when handling HR, Legal and commercially sensitive matters.
• Proactive, solutions-focused and able to work independently, take ownership of tasks and anticipate the needs of the Managing Director.
• Strong Microsoft Office / Microsoft 365 skills, particularly Outlook, Word, Excel and PowerPoint, with flexibility to respond to changing priorities and occasional requirements to work outside normal working hours.

Why Join Us

• Work on high-impact, visionary projects shaping future environments.
• Be part of a design-led, innovation-driven studio culture.
• Access to cutting-edge tools and opportunities for continuous professional development.

Our Vision and Values

We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:

• Responsibility
• Empowerment
• Connectivity
• Courage

Competitive Salary along with impressive benefits package!

* While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.