Personal Assistant

AXA Group; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

AXA Group in the United Kingdom seeks an experienced Personal Assistant to support the CIO and the Executive Committee, delivering decisive project and administrative support across a broad range of business issues.

You will manage senior diaries, coordinate travel and expenses, process invoices, and build partnerships with other assistants and teams, while maintaining confidentiality and delivering clear, results-driven communications.

Qualifications

• Prior experience in similar roles or at Senior PA level.
• Highly developed prioritisation and organisation skills.
• Expert knowledge of admin software e.g. Word, PowerPoint, Excel, Outlook and other in-house systems.
• Professional manner with high level of confidentiality.
• Strong influencing skills.
• Proficient networking skills.
• Flexible approach with the ability to multi-task in a fast-paced commercial environment.

Responsibilities

• Manage, elevate and delegate business issues within the organisation chain with clear instructions and deadlines
• Management of senior leaders' and executives' diaries to prioritise value-added and strategic activity
• Processing and submitting invoices for payment, ensuring expenses are within budget, and maintaining accurate records
• Build effective partnership relationships with other personal assistants and teams across the business
• Ensure written and verbal communications are designed to deliver results
• Organise business travel, managing general travel expenses, event management and office sundries
• Establish efficient reporting channels to monitor progress of business issues
• Manage correspondence for Directors: emails, post, and calls with timely prioritisation.

Skills

Senior PA

Prioritisation

Organisation

Confidentiality

Influencing

Networking

Multi-tasking

Tools

Word

PowerPoint

Excel

Outlook

Job description

About AXA:

AXA is a global leader in insurance and financial services, dedicated to helping customers protect what matters most to them. As the sixth-largest insurance company in the world, we provide a wide range of services, including health, car, home, and business insurance. We support millions of customers worldwide, helping them navigate life's uncertainties with confidence.

AXA UK Support Functions look after our three customer-facing business units, providing the infrastructure and expertise to make sure we can be there for our customers.

Job overview:

We have a rare opportunity to join AXA as Personal Assistant supporting the CIO, an Executive Committee member and the team. You'll use your excellent communication skills and adaptability to provide significant decision making, project and administrative support, across a wide range of business issues.

Key responsibilities:

• Manage, elevate and delegate business issues within the organisation chain with clear instructions and deadlines
• Management of senior leaders and or executive diaries ensuring focus on agreed priorities and supporting efficient time management to enable prioritisation and focus on value adding and strategic activity
• Processing and submitting invoices for payment, ensuring expenses are within budget, and maintaining accurate records
• Build effective partnership relationships with other personal assistants and teams across the business
• Ensure written and verbal communications are designed to deliver results
• Organise business travel, managing general travel expenses, event management and office sundries
• Establish efficient reporting channels to monitor progress of business issues
• Manage correspondence on behalf of Directors e.g. Emails, post, telephone in a timely manner, prioritising and cascading/escalating as appropriate within own function or wider

Work arrangements:

At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. You'll work at least two days a week (40%) away from home, moving to three days a week (60%) in the future. Away from home means attending the office, visiting clients or attending industry events. We're also happy to consider flexible working arrangements, which you can discuss with Talent Acquisition.

Your skills and experience:

• Prior experience of similar roles or experience operating at Senior PA level
• Highly developed prioritisation and organisation skills
• Expert knowledge of admin software e.g. Word, PowerPoint, Excel, Outlook and other appropriate in-house systems
• Professional manner with high level of confidentiality
• Strong influencing skills
• Proficient networking skills
• Flexible approach with the ability to multi-task in a fast-paced commercial environment

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