Personal Assistant

JR United Kingdom; Ely; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a pioneering engineering business as a Personal Assistant, supporting the Managing Director and leadership team in a dynamic, technology-driven environment. This role offers a blend of executive support, diary management, and communication tasks, perfect for a highly organized individual. You'll be the key point of contact for stakeholders, manage complex schedules, and ensure smooth office operations. With opportunities to work closely with senior leadership and be part of a mission-driven team, this position is ideal for someone looking to make a significant impact in a forward-thinking company.

Qualifications

• Experience as a Personal Assistant or Executive Assistant is essential.
• Strong attention to detail and ability to multitask in a fast-paced environment.

Responsibilities

• Act as the first point of contact for stakeholders on behalf of the MD.
• Manage complex diaries and organize travel arrangements.
• Prepare meeting materials and conduct background research.

Skills

Organizational Skills

Communication Skills

Microsoft Office

Discretion

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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Wave Recruitment is working in partnership with a pioneering engineering business to find a PA to support their Managing Director and broader leadership team.

This is a unique opportunity for a personal assistant who would enjoy being in a cutting-edge technology-led environment. The role offers a mix of executive support, diary management, office coordination and communication tasks.

If you're a highly organised individual who’s comfortable operating at senior-level and maintaining a calm and professional approach, this role could be an excellent fit.

Key Responsibilities:

• Act as the first point of contact for internal and external stakeholders on behalf of the MD.
• Manage complex diaries, schedule meetings, and organise travel, visas, and accommodation.
• Monitor, screen, and handle incoming calls, emails, and post professionally and confidentially.
• Prepare meeting materials: documents, briefing notes, reports, and presentations.
• Conduct background research and summarise findings concisely.
• Liaise with clients, suppliers, and internal teams on behalf of the MD.
• Maintain efficient office systems including digital filing and data management.
• Coordinate and attend meetings, taking notes and ensuring the MD is well-prepared.
• Handle business expenditure: reconcile credit cards, process expenses, manage petty cash.
• Provide key payroll information to the company’s third-party accountant, including updates on new starters, leavers, and changes.
• Order and replenish office supplies and ensure smooth day-to-day operations.
• Support occasional HR and administrative tasks, including onboarding and record maintenance.

What We’re Looking For:

• Previous experience in a Personal Assistant, Executive Assistant, or Office Manager role.
• High attention to detail, excellent organisational skills, and the ability to multitask under pressure.
• Strong written and verbal communication.
• Discretion and professionalism when handling sensitive information.
• Comfortable working independently and managing shifting priorities.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Familiarity with R&D or engineering environments would be a plus.

Why Apply?

• Be part of a forward-thinking, innovation-led business with a mission-driven team.
• Gain exposure to exciting technologies and work directly with senior leadership.
• Join a supportive, collaborative workplace that values initiative and high standards.